Tender Details

Tamworth LGA Various Annual Pool Pump and Motor Maintenance

Business Name

Tamworth Regional Council

VP Reference #

VP472179

Buyers Reference #

Q017-2026

Opens

Tuesday 05 August 2025 (AUS Eastern Standard Time)

Closes

Thursday 14 August 2025 11:00 AM (AUS Eastern Standard Time) CLOSED

Supplier query cut-off

Thursday 14 August 2025 11:00 AM (AUS Eastern Standard Time)

Expected decision

Thursday 21 August 2025 (AUS Eastern Standard Time)

Buyer Details

Business Name

Tamworth Regional Council

Location

474 Peel St
Tamworth, New South Wales 2340
Australia

WebSite:

https://www.tamworth.nsw.gov.au/

Business Info

Tamworth Regional Council is a local government area in the New England region of New South Wales, Australia. The area under administration is located adjacent to the New England Highway and the Main North railway line. It was established in March 2004 through the amalgamation of the former City of Tamworth with surrounding shires of Barraba, Manilla, Nundle and Parry.

Contact Name

Zac Wheatley

Position:

Senior Project Officer

Primary phone:

67675412

Mobile phone:

0423452066

Fax number:

None Provided

Email:

z.wheatley@tamworth.nsw.gov.au

What the buyer is requesting

Details

Tamworth Regional Council is seeking quotations from qualified suppliers for servicing of circulation pumps and motors at six public swimming pools: Barraba, Kootingal, Manilla, Nundle, South Tamworth, and Tamworth Olympic Pool. Work includes off-site servicing, component replacement, and reinstallation in preparation for the upcoming swim season. All services must be completed by Friday, 19 September 2025.

Suppliers should quote a fixed price per site, outline turnaround times, warranty terms, and note any site-specific considerations. All required documentation is attached, including pump specifications, Council's Purchase Order Terms and Conditions, and the submission form which must be completed for the quotation to be considered. One supplier will be directly appointed to carry out all services.

Background information / Compatibility requirements

Details

The pump and motor servicing project encompasses six Tamworth Regional Council swimming facilities, each with differing equipment types, installation years, and site layouts. Compatible servicing practices and replacement components must be matched to the existing units, as detailed in the attached pump specification sheet.

Suppliers must demonstrate capability to service:

- WEG, CMG, TECO motor types

- Various impellor sizes and configurations (e.g. Davey ISO spec, Thompson Kelly Lewis, PowerMaster 450)

- Severe duty and high-efficiency models with mechanical seal systems

Servicing procedures should align with the equipment's original specifications. Any substitutions or component upgrades must be compatible with existing performance parameters and approved by Council. Limited access in plant rooms—particularly at South Tamworth Pool—requires mechanical lifting solutions that accommodate constrained layouts.

Attachments include:

- Detailed pump & motor specifications per site

- Submission document (must be completed for the quotation to be considered)

- Council Purchase Order Terms and Conditions

Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits)

Details

Desired Outcomes & Conditions

Tamworth Regional Council seeks a reliable and experienced supplier capable of servicing pool pumps and motors to a high standard, ensuring readiness for the new swim season. All work should be completed efficiently, safely, and in compliance with original equipment specifications.

Nice to haves:

- Fast turnaround with minimal disruption across sites

- Proactive reporting on component wear or future maintenance needs

- Capability to handle restricted access conditions

Conditions:

- All servicing must comply with applicable safety standards—including AS/NZS 3000: Electrical Installations (Wiring Rules)—and Council’s Purchase Order Terms and Conditions

- Site access to be coordinated in advance and managed professionally

- All work must align with original equipment specifications, with any substitutions pre-approved by Council

Warranties:

- Suppliers must detail warranty terms on workmanship and replaced components

- Minimum 12-month warranty preferred on mechanical seals, bearings, and service labor

Questions asked by the buyer

Question 1 - [Required]

Does the submission include all components of the required servicing—namely removal, transport, workshop servicing, component replacement, reinstallation, and post-service inspection reporting for all listed pool sites?

Question 2 - [Required]

Have you completed and included the attached submission form in your quotation? This document must be filled out and submitted for your quotation to be considered.

Question 3 - [Required]

Can you please confirm that you have read and acknowledge the Tamworth Regional Council Purchase Order - Standard Terms and Conditions

Question 4 - [Required]

Do you have current and a minimum $20,000,000.00 AUD public liability coverage? Proof must be provided to Council before the acceptance of any quotation.

Question 5 - [Required]

Will all company employees/subcontractors have the required qualifications and competencies to carry out works?

Question 6 - [Required]

Do you intended to use subcontractors to carry out works as listed? If yes, please detail who the subcontractor is.

Question 7 - [Required]

If using subcontractors, will they have current and a minimum $20,000,000.00 AUD public liability coverage? If no, are they covered under your current policy? Proof must be provided to Council before the acceptance of any quotation.

Question 8 - [Required]

Do you have current workers compensation insurance detailing a relevant industry? If no, and a sole trader, do you have current personal accident insurance? Proof must be provided to Council before the acceptance of any quotation.

Question 9 - [Required]

If using subcontractors, will they have current workers compensation insurance detailing a relevant industry? If no, and a sole trader, will the subcontractor have current personal accident insurance? Proof must be provided to Council before the acceptance of any quotation.

Question 10 - [Required]

Are the vehicles required on site registered and insured? Are these same vehicle/vehicles fully maintained as per the manufacturer’s guidelines?

Question 11 - [Required]

Are you able to provide all required PPE/PPC for your company employees/sub-contractors undertaking works listed?

Question 12 - [Required]

Will you have daily risk assessment templates, Safe Work Method Statements, Safe Work Procedures or similar for the tasks being undertaken and will these be completed before works are carried out? Can previously completed examples be provided? Proof must be provided to Council before the acceptance of any quotation.

Supplier lists selected

Lists

Building Trade, Repairs, Maint.
Mechanical Plant, Equip, Services

Categories selected