Cessnock City Council

Wednesday 24 June 2026 (AUS Eastern Standard Time)

Tuesday 21 July 2026 02:00 PM (AUS Eastern Standard Time)

Thursday 16 July 2026 02:00 PM (AUS Eastern Standard Time)

Tuesday 01 September 2026 (AUS Eastern Standard Time)

Cessnock City Council

78 Vincent St
Cessnock, New South Wales 2325
Australia

http://www.cessnock.nsw.gov.au/

Local government has been in operation in the Cessnock area since 1906 when the Shire of Cessnock held its first meeting.

During the following years there were several amalgamations and splits as new Shires were formed and reshaped until Cessnock was declared a City in 1958.

Records created or received by a service provider relating to the performance of a contract are considered State Records under the State Records Act 1998 (NSW). Service providers must make and keep records of all matters relating to the performance of the contract including but not limited to records of inspections, testing and compliance, records of accounts, timesheets and reports produced. Council retains an immediate right of access to all records to assess compliance with the requirements of the contract and meet other legal obligations. For further information please visit Doing Business with Council.

PRIVACY & PERSONAL INFORMATION PROTECTION NOTICE; Suppliers are advised that all (if any) personal information, required to be provided with their submission, is intended only for use by Council staff. The purpose being for the assessment (in accordance with the Local Government Regulations). The information will be stored at Council’s Administration Centre in accordance with the requirements of the State Records Act 1998 and will comply with the Privacy and Personal Information Protection Act 1988 (NSW) (the PPIP Act) and Council's Privacy Management Plan.

The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.

Council controls a variety of buildings and facilities throughout its Local Government area and is seeking to engage a licensed contractor to carry out work on Air Conditioning systems in these buildings as described below.

1. Specific programmed maintenance

2. Specific programmed maintenance – Large Commercial Systems

3. Reactive Maintenance

4. New Installations at various sites.

Pricing and allocated time to carry out programmed maintenance per facility must be realistic.

There will be no allowance for travel time or meal breaks.

Council intends to appoint a single contractor for categories 1 to 3, however Council reserves the right to select a second contractor to carry out works for any specific category 1-3 depending on the results of the tender evaluation.

Council reserves the right to engage a specialist contractor with specialised knowledge to resolve Reactive or breakdown issues, if it so deems necessary to minimise disruption to operations.

Term - The Contract will run for two (2) years with three (3) x One (1) year extensions based on supplier performance.

NON MANDATORY SITE INSPECTION can be booked with Council's Building Maintenance Coordinator between the dates of 29th June 2026 and 1st July 2026.

Council controls a variety of buildings and facilities throughout its Local Government area and is seeking to engage a licensed contractor to carry out work on Air Conditioning systems in these buildings.

Schedule of Rates (Refer to Excel Sheet)

10

• New South Wales
  1: Hunter

All Regions of Service locations are within Australia.

Please note: The following attachments have been recently added.

Apologies, the files previously uploaded were incorrect, please see new set of tender documents relating to T2026-07 Air Conditioning Systems

1. Added: T2026-07 Maintenance of Air Conditioning Systems Section 6 Returnable Price Schedule.XLSX

2. Added: T2026-07 _ CCC Conditions of Tendering _ Section 2.pdf

3. Added: T2026-07 _ HJOC General Conditions of Contract _ Section 3.pdf

4. Added: T2026-07 _ HJOC Special Conditions of Contract SC-4 Dispute Resolution _ HJOC.DOC

5. Added: T2026-07 _ HJOC Special Conditions of Contract SC-7 GIPA Requirements _ HJOC.DOC

6. Added: T2026-07 _ HROC Special Conditions of Contract SC-3P Safety Management _ HROC.DOC

7. Added: T2026-07 _ HROC Special Conditions of Contract SC-6 Building & Construction _ HROC.DOCX

8. Added: T2026-07 _ Information for Tenderers _ Section 1.pdf

9. Added: T2026-07 _ Returnable Schedules _ Section 5.DOCX

10. Added: T2026-07 _ Specification _ Section 4.pdf

Please consider these attachments when responding.