Question:
I cannot find a number indicating the page limit we must adhere in part 2 of the response. Please advise.

Answered on 10/Sep/2026 09:23 AM:


The page limit for Common Evaluation Criteria is on Page 6 of Part 2 - Supplier Response Form: The total response to the Common Evaluation Criteria must not exceed 2,000 words (approximately 4-6 pages).

The page limit for each Category Specific Response should not exceed 1,000 words (approximately 2-3 pages).

Question:
Hi there,

Specific to Category F - Event Crew and Technical Personnel, please can you provide details regarding estimated / forecasted volumes:

How many events per 12 month period does South Bank Corporation hold?

How many personnel on average are required per event?

Please provide an overview of personnel type required for each event (eg forklift drivers, labourers)

For this category is South Bank Corporation looking to appoint a panel of providers or a single supplier, and if a panel is being appointed please can you provide an overview of how many suppliers will be on the panel.

Thank you

Answered on 15/Sep/2026 01:47 PM:


South Bank Corporation delivers a diverse annual events program, ranging from small community activations through to large-scale festivals and major public events. Due to the varying scale, complexity, duration, and operational requirements of these events, it is not possible to provide a fixed forecast of event numbers or crew volumes over a 12-month period. However, last financial year we reported the following:

Tier 1 27

Tier 2 32

Tier 3 27

86 total

Personnel Types

We are unable to specific the exact type and make up of the Event Crew and Technical Personnel for each of these events, however roles supporting event setup, delivery and pack-down included:

• General crew (including stagehands, bump-in/bump-out crew and site crew)

• Skilled staging and site crew

• Production assistants

• Wardrobe and costume support staff

• Audio-visual, lighting, audio and vision/video technicians

• Power and generator crew

• Licensed plant operators (e.g. forklift and elevated work platform operators)

• Riggers and other personnel requiring high-risk work licences

• Technical supervisors

• Stage managers

• Production managers.

Indicative Staffing Volumes

Staffing requirements are determined on an event-by-event basis. Indicatively:

• Tier 1 (small-scale events) may require approximately 1 to 5 personnel across multiple role categories

• Tier 2 (Medium-scale events) may require approximately 5 to 10 personnel across multiple role categories.

• Tier 3 (Large-scale events and festivals) may require 10 or more personnel across multiple role categories.

Suppliers should be capable of:

• Providing both small and large volumes of personnel.

• Supplying individual specialist roles or multidisciplinary crews.

• Scaling resources up or down at short notice to meet operational requirements.

• Supporting multiple concurrent events where required.

Panel Arrangements

The final number of suppliers appointed will depend on the capabilities, capacity and role coverage offered by respondents.

Question:
HI there,

Part 2 - Supplier Response Form - Section 2 Conforming Tender Assessment: Please confirm that your organisation has completed and returned all required tender response documents, including Part B and Part C of the Request for Tender, and has complied with all submission requirements, including page limits, completion of schedules, contract mark-ups (where required), and submission using the prescribed templates and formats.

Please can you direct me to Part B and Part C of the Request for Tender mentioned in the above? I cant see Part B and Part C in any of the tender documents.

Thanks

Answered on 10/Sep/2026 09:57 AM:


Hi - apologies - Part B and Part C should refer to Part 2 and Part 3, which is the Tender Response Document (Part 2) and the Draft Contract (Part 3).

Question:
Hi,

This tender appears to be limited to Infrastructure, AV, Staging & Structures, Lighting, Crew, and Production. Will South Bank Corporation be procuring event design or management services separately under another tender? If so, could you please provide an indication of when this is likely to be released.

Thanks

Answered on 15/Sep/2026 01:40 PM:


Creative event design, styling and management services are considered in scope under this procurement. While these services are often delivered as part of a broader event production or event management offering, suppliers may also respond where their primary capability is the provision of creative event design, styling, theming, concept development, and related event management services as a standalone offering.

Question:
Could you clarify the evaluation and panel appointment time period? The previous iteration of this process was extended over many months to no outcome. Aligned to this is there a directive to assign ongoing works across all panel providers equally on either a rotation basis or based on supplier capabilities within each service stream matched to event requirements. The ability to provide opportunities within this program to more suppliers both big and small will no doubt go towards building overall local industry capacity and capability as we head towards 2032.

Answered on 10/Sep/2026 03:06 PM:


We apologise that the previous process was extended over many months without an outcome. We are committed to improving our procurement practices and providing greater certainty and transparency for suppliers participating in South Bank Corporation's (SBC) procurement processes. This procurement process will result in panel appointments, and we intend to have contracts in place by November 2026, ahead of the Christmas and summer events program.

Ongoing work will be assigned based on the requirements of each event. This may occur through direct engagement where only one panel supplier has the specific capability, capacity, or specialist expertise required to deliver the goods or services. Alternatively, work may be allocated through a Work Order process, whereby multiple panel suppliers within the relevant category are invited to submit a quotation for the specific requirement.

Work allocation will not be based on a mandatory rotation or equal distribution model. Rather, engagement decisions will be made having regard to the nature of the requirement, supplier capability, capacity, availability, value for money, and other relevant considerations.

SBC recognises the importance of supporting a diverse supplier base and building local industry capability in the lead up to 2032. Based on the response from the market, we hope to establish a panel with a range of suppliers will provide opportunities for both large and small businesses to participate in our events program while ensuring the most suitable supplier is engaged for each requirement.

Question:
If you want to supply only part of a Category ie: only provide all the lighting, or only provide all the video is this accepted?

Answered on 15/Sep/2026 03:24 PM:


Hi - yes, part proposals will be considered.

Question:
For Category A, would South Bank Corporation consider appointing specialist suppliers who provide only part of the listed infrastructure scope, specifically large scale temporary marquee structures or are respondents expected to demonstrate capability across the majority or full range of infrastructure listed in the hypothetical scenario?

Answered on 15/Sep/2026 03:32 PM:


Yes. For Category A (and all categories) SBC seeking to appoint both full-scale providers and specialist providers. Respondents are not required to demonstrate capability across the entire range of infrastructure outlined in the hypothetical scenario. Suppliers that specialise in specific infrastructure elements, such as large-scale temporary marquee structures, are encouraged to respond and should clearly outline the scope of services they are able to provide.