Question:
Hi,

Is there a scheduled site meeting?

Answered on 10/Oct/2025 09:26 AM:


Morning. Yes. The scheduled site meeting is 9am, Thursday 16th October. Jamie Steel will be attending on behalf of council. Regards, Len Reilly.

Question:
Q1: Confirm what documents are to be submitted with the tender and what documents are to be submitted when requested, are we to provide returnable schedules found in document "Request_for_Tender_2025-3081" or "Doc_12_MW21-LG_Tender-Schedules_Mullumbimby_Community Hall" or both?

Q2: Can they provide the schedule of special conditions referenced on page 9 of the conditions of tendering?

Q3: Can thy provide a copy of the REF referenced on page 1 of the conditions of tendering.

Q4: Can they provide a Hazardous Material Register.

Q5: Can the confirm there is not to be a secondary Kayak storage facility built referenced on Page 1 and 8 of the conditions of tendering.

Q6: What level of detail does the Delivery Plan need to contain for the tender submission.

Q7: What level of detail does the Construction Environmental Management Plan referenced on page 7 of the conditions of tendering need to contain?

Q8: Is a tender program to be supplied at the close of tenders or on request? it is listed in both sections on page 7 of the conditions of tendering

Q9: Are there special requirements for council documentation requested in the section B.4.3.1 (2) over and above the conformance and reporting records listed in the preliminaries section 2, 4, 5 & 6

Q10: Does council have a specific deadline for the project works to be completed by?

Q11: For the purpose of the tender could you please confirm if we are to allow to replace all external cladding? or provide a Provisional Sum (PS) for these works.

Q12: For the purpose of the tender could you please confirm if we are to allow to replace or repair all windows? or provide a PS for these works.

Q13: For the purpose of the tender can you please confirm if we are to allow to replace all facia, gutters & downpipes? or provide a PS for these works

Q14: Can you confirm their is no scope to repair or replace any of the existing roofing.

Q14: Can you please confirm the scope to remove the existing Slab on ground. is it to be removed in full or are we to install new steeel posts on/through existing slab.

Answered on 22/Oct/2025 09:20 AM:


Hi Tom, apologies for delay in response to your enquiries regarding this tender, please see responses below:

Q1: As per previous addendum response - please complete Returnable Schedules and Tender Schedules as required, noting items that are 'submit when requested'. please include a detailed proposed program of works in GANNT format for evaluation purposes.

Q2: Schedule of Special conditions - Conditions of Tendering - 9.1: Please ignore reference to 'Dubbo Shire Council - business ethics' , this is a typo in Contract document template. All other conditions as per 9.1 - 9.4

Q3: REF does not apply to this tender - contract document to be amended to reflect.

Q4: Building Asbestos Report to be uploaded to platform for reference. Eaves linings to be removed and replaced/made good only.

Q5: Kayak Storage Facility does not apply to this tender, contract document to be amended to reflect this.

Q6: Submission delivery plan to be detailed as much as possible for evaluation purposes, tender submissions with generic responses only will score lower to other responses with site specific detail.

Q7: CEMP - Note, REF does not apply to this project. Please complete Section 8 schedule of Environmental Management information Part A in Tender Schedules. Upon award of Tender, Successful supplier will be required to submit a CEMP prior to project commencement for review.

Q8: As per previous response to Q6, a GANNT chart format for proposed delivery of works program is to be submitted as a minimum.

Q9: No, as per B4.3.1 of Request for Tender documentation.

Q10: Council requires project to commence within this financial year period (2025-26) with completion of works/handover to be late 2026.

Q11: as per previous addendum, external cladding to lower floor only is to be removed/demolished. Upper floor cladding to remain and repaired as necessary.

Q12: All existing Upper floor windows to be repaired, including glazing as per Section J report.

Q13: No, only existing eaves linings to be removed/replaced and made good.

Q14: No, existing roofing to remain.

Q15: No, existing slab to remain with tie-downs as per structural details Drawing S401.

Question:
Hi BSC,

Can you please provide a response to the following queries around the contract documentation and submission requirements;

Q1. Will you be reissuing updated contract documents to remove references to previous projects and confirming submission requirements?

Q2. Can you Confirm what documents are to be submitted with the tender and what documents are to be submitted when requested,

Q3. It seems there is a mix of 2 sets of tender schedules MW21_LG and Byron Shire Contract schedules, Can you confirm if we are to provide returnable schedules found in document "Request_for_Tender_2025-3081 - Part B" or "Doc_12_MW21-LG_Tender-Schedules_Mullumbimby_Community Hall" or both?

Answered on 22/Oct/2025 08:28 AM:


Hi Dean, answers to your enquiries below:

Q1: Apologies for discrepancies with draft contract documents referring to an REF documentation and Kayak Storage facility. These will be removed and updated Draft Contract documentation will be uploaded to the platform.

Q2: Request for Tender - Part B Returnable Schedules must be completed as part of Supplier Submission at close of tender.

Tender Schedules MW21 - Please note 'Submitted when Requested' items, all other items to form part of Submission at close of tender. PLEASE NOTE - Proposed detailed program of works is to form part of tender submission for evaluation purposes.

Q3: Request for Tender - Returnable Schedules are to be completed and submitted at close of tender. Tender Schedules are to be completed and submitted at close of tender. PLEASE NOTE: Pricing Schedules are similar in both Schedules, please complete Tender Schedules pricing for submission at close of tender - Returnable Schedules part B3.1 - please refer to Tender Schedules in submission response.

Question:
Hi BSC thank you for your resonses,

One final request for direction of returnable pricing Schedule B3.1 as per the instruction in this section "Tenderers are not to alter the contents or formatting of the Pricing Schedule" will you be providing an updated schedule detailing how you would like the pricing presented and broken down or are we to just provide a single Lump Sum?

Answered on 22/Oct/2025 01:35 PM:


Hi Dean, please see below response to your question:

Returnable Schedule Section B3 - Price Schedule. Council requires a detailed breakdown of costs of works program; these are to be as per table included in B3.1. please note, this table can be expanded to suit your company submission breakdown of costs.

Tender Schedules Section 2 Schedule of Prices - please complete to reflect pricing from Returnable Schedule Section B3.1

Question:
Thank you for the response however if BSC do not provide all Tenderer's a standard cost breakdown on how Council would like to see the break up the costs how will you be able to compare the quotes equitably?

Answered on 24/Oct/2025 09:01 AM:


Hi Dean,

I will upload an example of a basic cost breakdown for reference - essentially, the more detail in Supplier submission cost breakdown, the better for the evaluation panel to assess and score submission.

A lump sum price for entire project cost with no detail will not score well.


Regards,

Jamie

Question:
Thank you for the updated documents,

Will you be providing a summary of changes to the documents?

Answered on 29/Oct/2025 01:15 PM:


Hi Dean,

Additional uploaded documents (29/10/25) include the following information:

*Fixture & Fittings Schedule - selections

*AS1428.1 Accessible Facilities details - for reference only

*Tender Plan set - Includes two additional drawings A05 (proposed water and drainage layout) and A06 (proposed electrical layout) for reference.

Question:
Hi BSC,

Can you please confirm the flooring throughout the Hall, in Drawing A01 it calls timber/particle then drawing A03 it calls Timber, is it councils' intention that the particle board be removed and existing timber floor be refinished or is an overlay Timber floor required throughout the Hall area?

Thank you

Answered on 03/Nov/2025 12:11 PM:


Hi Tim,

Existing flooring in Hall is Particleboard over T&G hardwood flooring.

Existing Stage, Kitchen, Store and seating in Hall is to be demolished/removed. New Amenities and kitchen are to be vinyl covered (A03).

**Please make allowance, as a provisional sum, for supply/install Hybrid type overlay flooring to remainder of floor areas (Hall).