Tender Details

Access this Tender

Kerbside Collection and Recyclables Processing Services

Business Name

East Gippsland Shire Council

VP Reference #

VP512149

Buyers Reference #

CON2026 1746a

Opens

Wednesday 03 June 2026 (AUS Eastern Standard Time)

Closes

Wednesday 29 July 2026 02:00 PM (AUS Eastern Standard Time)

Supplier query cut-off

Wednesday 22 July 2026 02:00 PM (AUS Eastern Standard Time)

Expected decision

Sunday 27 September 2026 (AUS Eastern Standard Time)

Buyer Details

Business Name

East Gippsland Shire Council

Location

273 Main St
Bairnsdale, Victoria 3875
Australia

WebSite:

https://www.eastgippsland.vic.gov.au

Business Info

Our Vision is to make East Gippsland an inclusive and innovative community that values its natural environment, puts community at the centre of Council decision-making and creates conditions in which communities can thrive.

Contact Details

The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.

What the buyer is requesting

Details

East Gippsland Shire Council located in Eastern Victoria covers 20,930 square kilometres with a 2024 population of 50,502 and an annual growth rate of 0.5%. The largely rural area consists of various townships and small communities, with most residents concentrated in the south-west Gippsland Lakes region.

As the municipality grows and services are brought in line with updated Victorian Government policy and regulations, a comprehensive review of services was conducted to facilitate informed decision-making. This review contributed to the development of a 10-Year Waste and Recycling Transition Plan, which addresses the changing needs of the community and highlights the importance of planning for future waste and recycling services and infrastructure investment.

The Kerbside Collections and Recycling Processing Services tender aligns with goals and actions outlined by the Transition Plan including:

• Aligning with Victorian Government policies to reduce waste, including implementing FOGO Kerbside collections, introducing booked hard waste collections and supporting recycling initiatives.

• Providing equitable, accessible and affordable waste and recycling services for our community.

• Reducing waste to landfill, emissions generation and supporting greater recovery of resources through improved recycling and education.

Prior to preparing the tender documents, Council, released a Request for Information (RFI) to industry to understand their capability and capacity to deliver the waste collection services that aligns with Council’s strategic priorities. The tender documents are informed by responses from industry.

The tender is made up of separable portions including:

• Portion A: Kerbside Collection (General Waste, Recycling, Organics, Glass), Customer Service, Community Education.

• Portion B: Public Place Bin Collection and Event Services.

• Portion C: Booked Hard Waste Collection, Customer Service, Community Education.

• Portion D: Material Recovery Facility operations.

Council aims for the best value outcome for the community and may award any or all portions to one or multiple contractors.

Questions asked by the buyer

Question 1 - [Required]

Have you submitted Part 5.1 – General Response Schedule.docx

Question 2 - [Required]

Have you submitted Insurance policies

Question 3 - [Required]

Have you submitted Occupational Health and Safety Management System (if required)

Question 4 - [Required]

Have you submitted Quality Management System (if required)

Question 5 - [Required]

Have you submitted Environmental Management System (if required)

Question 6 - [Required]

Have you submitted Heavy Vehicle Law/Chain of Responsibility (if required)

Question 7 - [Required]

Have you submitted Statement of Threatened or Pending Litigation (if required)

Question 8 - [Required]

Have you submitted Additional documents referenced and attached (if required)

Question 9 - [Required]

Have you submitted Signed Tenderer Declaration

Question 10 - [Required]

Have you submitted Part 5.1 Attachment 1 – HSW Prequalification.docx (if required)

Question 11 - [Required]

Have you submitted Part 5.1 Attachment 2 – Pricing Schedule.xlsx

Question 12 - [Required]

Have you submitted Part 5.2 Kerbside Collection Response Schedule.docx

Question 13 - [Required]

Have you submitted Part 5.3 Public Place and Event Collection Response Schedule.docx

Question 14 - [Required]

Have you submitted Part 5.4 Hard Waste Collection Response Schedule.docx

Question 15 - [Required]

Have you submitted Part 5.5 Recyclables Processing Response Schedule.docx

Question 16 - [Required]

Have you submitted Project Plans - Emergency and Business Continuity

Question 17 - [Required]

Have you submitted Project Plans – Transition Management

Question 18 - [Required]

Have you submitted Project Plans - Education

Question 19 - [Required]

Have you submitted Project Plans – Contamination Management

Question 20 - [Required]

Have you submitted Project Plans – Service Implementation Plan

Attachments to this Request

Documents

Supplier lists selected

Lists

Waste Management & Landfill

Categories selected

Categories

Waste Management & Landfill
1: General Recycling
2: Green Waste Recycling
3: Waste Collection & Disposal

Regions of Service

Locations

Victoria
1: East Gippsland

All Regions of Service locations are within Australia.

Information requested by others

05/Jun/2026 11:10 AM

Question:
Separable Portion A: Can Council please provide a list of all Service Entitled Premise addresses including Non-Domestic Properties, so we can assess exactly where services are required.

Answered on 10/Jun/2026 02:25 PM:

Please refer to Attachment - Address of all waste services.

08/Jun/2026 12:53 PM

Question:
Following an initial review of the tender documents and consideration of the extensive specification, coupled with the number of tenders currently in the market, we respectfully request an extension of 4 weeks to the current Tender Closing Date to ensure we can provide a comprehensive and competitive submission that meets all specifications and delivers best value to Council.

Answered on 15/Jun/2026 03:17 PM:

Thank you for your inquiry. We appreciate the scope of services and time required to respond. The opportunity to extend the contract close date however is not possible due to current contracted services expiring early 2027.

15/Jun/2026 03:19 PM

Question:
Please confirm if proposal for a containerised Hard Waste Collection service, would be considered a conforming bid.

Answered on 16/Jun/2026 10:18 AM:

Council confirm Pre-booked containerised collection service is considered a conforming tender as it is a process of collecting pre-booked hard waste.

17/Jun/2026 02:05 PM

Question:
Can Council please advise the collection day for each suburb?

Answered on 18/Jun/2026 03:52 PM:

Council advise that all information regarding Kerbside Collection and Recyclables Processing Services can be found on the below link under bin collection.

The information includes General Waste, Recycling and Green Waste collection and all the collection areas, current collection dates and even collection maps.

https://www.eastgippsland.vic.gov.au/environment-and-waste/bin-collection

18/Jun/2026 04:30 PM

Question:
Can you please provide more information by what is meant by a Supervised Hard Waste Collection.

In the pricing schedule for 4.Separable portion C should columns E,F &G refer to "Separable Portion C only" instead of "Separable Portion A only" and should columns H, I & J refer to "Separable portion B and C" rather than "Separable portion A and B"?

For the Hard Waste collection (portion C) would Council consider trucks that are not new, provided they are roadworthy and appropriate for the collection? Given that this is a new collection service with no data on collection numbers it is hard to justify the risk of buying new vehicles to service it.

Answered on 26/Jun/2026 12:23 PM:

Part A

The Supervised Hard Waste Collection is intended to be a specifically located service for areas/households that are not practical to provide a standard Hard Waste Collection to (e.g. areas with limited street frontage such as cul-de-sacs or along unsealed roads). The two staff and collection vehicles should attend the pre-determined site at the agreed upon time and will assist in sorting and loading materials from the dedicated collection point into collection vehicles prior to delivery for processing/disposal as usual. For clarity, households will transport and deposit the materials to the dedicated collection point and collection staff will not be entering private properties.

Part B

Please see Revised Pricing Schedule - Addendum 1.

Part C

It is considered reasonable that for Hard Waste collection (portion C) that trucks that are not new are used for the provision of this service. Where this is proposed – tenderers are asked to refer to second-hand vehicles standards allowed for the first twelve months at Part 4 – Specifications 1- General Specification, Section 10 (i.e. be no older than six (6) years, have a full service and maintenance record, and meet all other requirements as required under this clause 10); noting their intention that second-hand vehicles meeting this criteria be allowed for the hard waste contract term. This should be noted as a departure by tenderers.

23/Jun/2026 10:03 AM

Question:
Dear Council,

To support the accuracy of the tender submission, we request the following operational data relating to current kerbside collection services:

* Current presentation rates by waste stream and by collection area (general waste, recycling, GO/FOGO, by Regional, Coastal and High Country)

* Average bin weights by waste stream and bin size, by collection area (e.g. 120L, 240L, 360L)

This will allow us to more accurately model collection operations, fleet requirements and service delivery assumptions to provide council with the most competitive price and quality of service.

Answered on 25/Jun/2026 02:57 PM:

Current presentation rates by waste stream and by collection area (general waste, recycling, GO/FOGO, by Regional, Coastal and High Country)?

The separation of collection areas across the three zones is new to this contract. Presentation data specific to each location is therefore not available.

Indicative presentation rates applicable to each zone are provided in the below table – noting that FOGO service has not yet been introduced.

Note: Due to the higher tourism visitation during summer periods – presentation rates of General Waste and Recycling waste streams increase. Utilisation of Garden Organics services reduce during cooler months.

Stream: General waste-Typical presentation rates by waste 85–95%

Stream : Recycling -Typical presentation rates by waste 70–80%

Stream: Garden organics -Typical presentation rates by waste 50–65%

Stream: FOGO -Typical presentation rates by waste 75–90%

Further information regarding bin fullness data, weights and composition can be sourced from Council’s Waste Audit – March 2025 available from Council’s website LINK: https://www.eastgippsland.vic.gov.au/environment-and-waste/bin-collection

23/Jun/2026 10:54 AM

Question:
Dear Council,

Following our review of the tender documents and consideration of the extensive specification, coupled with the volume of tenders currently in the market, we respectfully request an extension of 4 weeks to the current Tender Closing Date to ensure we can provide a comprehensive and competitive submission that meets all specifications and delivers best value to Council.

Answered on 25/Jun/2026 02:52 PM:

Thank you for your inquiry. We appreciate the scope of services and time required to respond. The opportunity to extend the contract close date however is not possible due to current contracted services expiring early 2027

Updates made to this Request

10/Jun/2026 02:27 PM

Please note: The following attachment has been recently added.

1. Added: CON2026 1746a - Address of all waste services 09.06.2026.xlsx

Please consider this attachment when responding.

26/Jun/2026 12:17 PM

Please note: The following addenda have been recently added.

1. Added: (Addendum) CON2026 1746a - Addendum 1 Letter.pdf

2. Added: (Addendum) RFT - CON2026 1746a - Part 5.1 - Attachment 2 Pricing Schedule_v2.xlsx

Please consider these addenda when responding.