Tender Details
Fire Protection Equipment Installation, Testing, Maintenance and Reporting Services
Business Name
Ballina Shire Council
VP Reference #
VP493269
Buyers Reference #
BSC5021
Opens
Thursday 08 January 2026 (AUS Eastern Standard Time)
Closes
Wednesday 18 February 2026 02:00 PM (AUS Eastern Standard Time) CLOSED
Supplier query cut-off
Friday 13 February 2026 02:00 PM (AUS Eastern Daylight Time)
Expected decision
Sunday 19 April 2026 (AUS Eastern Standard Time)
Buyer Details
Business Name
Ballina Shire Council
Location
40 Cherry St
Ballina, New South Wales 2478
Australia
WebSite:
https://www.ballina.nsw.gov.au/
Business Info
Ballina Shire Council is located on the New South Wales Far North Coast, 770 kilometres north of Sydney and 190 kilometres south of Brisbane. The Shire, an area of 484 square kilometres, is set amongst a picturesque rural-coastal landscape and enjoys a temperate to mild subtropical climate.

The Shires resident population is approximately 45,000 with major service centre Ballina servicing the major townships of Alstonville, Lennox Head, Wollongbar, and Wardell. As well as a number of smaller villages and localities including Cumbalum, Teven, Tintenbar and Knockrow.

Ballina Shire Council acknowledges that we are here on the land of the Bundjalung people. The Bundjalung are the traditional owners of this land and are part of the oldest surviving continuous culture in the world.
Contact Details
The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.
What the buyer is requesting
Details
Ballina Shire Council is seeking tenders from suitably experienced and qualified organisations/service providers to perform various fire equipment installation, testing, maintenance and reporting services at a number of Council assets for a four (4) year period.

Detailed work requirements and the frequency for testing/monitoring for each Council asset with fire equipment is contained in the file "BSC5021 - Response Schedule 2 - Schedule of Prices - Fire Equipment Services.XLSX"
Supplier lists selected
Lists
  • Building Trade, Repairs, Maint.
Categories selected
Categories
  • Building Trade & Repairs & Maintenance Services
    1: Fire Equipment & Maintenance Services
Regions of Service
Locations
  • New South Wales
    1: Mid-North Coast
    2: Richmond-Tweed
  • Queensland
    1: Brisbane
    2: Gold Coast

All Regions of Service locations are within Australia.
Information requested by others
09/Jan/2026 11:45 AM
Question:
1) BSC5021-Part_D-Response-Schedules-Fire_Protection_Equipment_Installation_T, specifically Response Schedule 2, refers to three worksheets that need to be completed under BSC5021 – Response Schedule 2 – Schedule of Prices – Service Schedule and Equipment. However, upon checking the Excel workbook, only two sheets are available for completion: Schedule of Prices and Variation Rates. Could you confirm if a sheet is missing, or if these two are the only ones required?

2) The Fire Extinguisher assets in the same excel file include quantities, but similar information isn’t readily available for all other assets. Is there a comprehensive asset register that can be shared, or any details on asset quantities?

Answered on 12/Jan/2026 08:43 AM:


1) Please note that the mention of 3 worksheets is incorrect, and that there is only 2 that require completion.

2) Cells in the worksheet that are highlighted yellow, including the extinguishers, are still to be confirmed. Once the works have been confirmed, the rates provided in the "Variation Rates" sheet will be applied accordingly to that asset.
10/Feb/2026 12:47 PM
Question:
Could the current spreadsheet please be amended to include the following additional rows:

• Fire Hose Reels – include an additional row for the annual flow test.

• Fire Hydrant Systems – include an additional row for the annual flow test.

• Emergency/Exit Lighting – as the EEL test takes approximately 90 minutes, a per-asset price is not commercially viable for sites with only a small number of lights. Could additional rows be added to reflect the following quantity brackets:

o 1–10 lights

o 11–20 lights

o Over 20 lights

• AFSS preparation and submission – as sites vary in size, complexity, and the number of EFSMs, a standard per-site rate is not practical. Can the tender spreadsheet be amended to allow tenderers to provide an hourly rate for AFSS assessment and preparation, or alternatively to price each site individually?

Answered on 10/Feb/2026 03:10 PM:


Please see recent amendment to Response Schedule 2 spreadsheet
Updates made to this Request
09/Feb/2026 02:05 PM
Please note: The following attachment has been recently modified.

BSC5021 - Response Schedule 2 - Schedule of Prices - Fire Equipment Services.XLSX

Due to difficulties in providing a complete assets schedule, Council is now just requesting the completion of pricing per item, rather than per location

10/Feb/2026 08:49 AM
Please note: The following attachment has been recently added.

1. Added: BSC5021 - Fire Protection Services Tender - Requests for Information.pdf

Please consider this attachment when responding.

10/Feb/2026 03:07 PM
Please note: The following attachment has been recently updated.

1. Added: BSC5021 - Response Schedule 2 - Schedule of Prices - Fire Equipment Services.XLSX

Please consider this attachment when responding.