Tender Details
RFQ Sports oval lighting replacement
Business Name
Torres Shire Council
VP Reference #
VP511245
Buyers Reference #
RFQ-KBOTSC2526
Opens
Thursday 28 May 2026 (E. Australia Standard Time)
Closes
Wednesday 17 June 2026 05:00 PM (E. Australia Standard Time) CLOSED
Supplier query cut-off
Wednesday 17 June 2026 05:00 PM (E. Australia Standard Time)
Expected decision
Wednesday 24 June 2026 (E. Australia Standard Time)
Buyer Details
Business Name
Torres Shire Council
Location
68 Douglas St
Thursday Island, Queensland 4875
Australia
WebSite:
http://www.torres.qld.gov.au
Business Info
Torres Shire Council
Contact Details
The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.
What the buyer is requesting
Details
Torres Shire Council is seeking a suitable supplier to replace the lights on existing poles at the football field on Thursday Island. The following outlines the scope of works required

Use existing lighting poles, subject to inspection and approval.

Lighting design to meet recreational/training low-level requirements of minimum 100 lux at 50% capacity and up to a minimum of 200 lux for competition games similar to the lux designs attached for current lux levels and uniformity.

must meet AS/NZS 2560.2:2021

Remove existing lighting.

Replace with LED Raptor lights (or equivalent) : currently 4 per pole, 16 total.

Install new drivers in the base of each pole.

Reticulate around the field and run new cable to each pole as per specifications.

Install new wiring/control system to dim lights to preferred levels for training and games the preference of 3 settings - 50%, 75% 100%.

Include elevated work platform hire on island if possible - light poles 18m high

Install communication lines to each pole to suit future BMS infrastructure in separate conduit with

Minimum electrical conduit to be installed 65mm

Corners must have pits to provide access to underground infrastructure.

Pits must be positioned away from field play area so as to minimise injury

Complete lighting audit to confirm compliance.

Provide as-built documentation
Background information / Compatibility requirements
Details
Included in the attached documents are 2 aerials of potential wiring location plans, Please provide a total cost option for both.

Please review all attached documentation prior to quotation.
Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits)
Details
NA
Questions asked by the buyer
Question 1 - [Required]
What would be the lead time to start the works
Supplier lists selected
Lists
  • Building Trade, Repairs, Maint.
  • Sport, Recreation Equip, Services
Categories selected
Categories
  • Building Trade & Repairs & Maintenance Services
    1: Building Maintenance & Services
    2: Electrical & Lighting Maintenance Supplies & Servi
    3: Other Maintenance & Services
  • Sport & Recreation Equipment & Services
    1: Sport & Recreational Equipment & Supplies & Access
    2: Sports & Recreation Centre Management Services
Regions of Service
Locations
  • Queensland
    1: Northern
    2: Offshore (QLD)

All Regions of Service locations are within Australia.
Information requested by others
01/Jun/2026 09:02 AM
Question:
1. Can the council please provide a pricing schedule and a response schedule?

Answered on 02/Jun/2026 02:46 PM:


I will have a pricing schedule and response document attached today
01/Jun/2026 03:17 PM
Question:
The tender request an EOT by a minimum of 1 week to obtain a Lighting Design as part of the submission.

Answered on 02/Jun/2026 02:45 PM:


Thanks for your query

Minimum lighting design has been attached for the current lights and attached in the request for quote documents. I will attach response documents today
04/Jun/2026 12:05 PM
Question:
The communications infrastructure specified in the pricing schedule is a 48 core SAC fibre optic cable as a future provision for BMS.

Given that each light will be controlled via DALI, we don’t believe that individual communications cables will be required.

If future BMS is installed, it can be located within the lighting control switchboard.

This BMS can then be integrated with the DALI controller.

Can the council please confirm whether this approach would be excepted?

Answered on 04/Jun/2026 02:13 PM:


Thank you for your query

An alternative BMS communications submission will be acceptable. The intension is to provide a BMS solution that is accessible to electrical contractors to troubleshoot future issues with the system as well as have the capacity to control operation remotely through the Council microwave link and ICT capabilities on site. Ideally when the field is booked the lights can be controlled for the duration of the booking without customers needing to manually turn the lights on and off.
05/Jun/2026 08:04 AM
Question:
Could the Council please grant a one-week extension to the submission deadline to allow sufficient time to prepare a competitive quotation?

Answered on 05/Jun/2026 09:46 AM:


Thank you for your query

RFQ has been extended a week
Updates made to this Request
28/May/2026 09:23 AM
amendment to scope - LED raptor lights or equivalent quality and lighting intensity

02/Jun/2026 02:47 PM
Please note: The following attachments have been recently added.

1. Added: Pricing Shedule RFQ Sports Oval Lighting.xlsx

2. Added: Response-Schedules-KBO electrical works.docx

Please consider these attachments when responding.

02/Jun/2026 02:53 PM
Please note: The following attachment has been recently added.

1. Added: Response-Schedules-KBO electrical works.docx

Please consider this attachment when responding.

05/Jun/2026 09:47 AM
this RFQ has been extended 1 week to allow time for responses to be finalised