What relevant experience do you have for developing and delivering masterplans in indigenous
communities? Please supply examples with details of location, value and outcomes

What subcontractors will you use (quantitative surveyors, community engagement facilitators etc)?
What experience do they have with examples of outcomes?

Please provide an overview of your available resources and delivery schedule to achieve the
masterplan by the 15th June 2026?

What is your proposed community consultation approach to base your plan on?

Question:
Good morning,

Thank you for the opportunity to submit a quotation for this project.

Could Council please clarify the expected level of documentation for the master plan proposal package? Our standard master plan deliverables typically comprise scaled, full-colour drawings prepared at a master plan / conceptual level.

The RFQ documentation refers to “technical designs and drawings.” Could Council please confirm whether this is intended to mean concept-level master planning drawings only, or whether technical CAD-based detailed design or tender-level drawings for the full project are also required as part of the master plan submission?

If detailed or tender-level technical drawings are required, this may make it challenging to provide a fixed fee at this stage due to the uncertainty around the scope and extent of the recreational elements to be included. In this instance, would Council consider allowing this component to be priced as an optional item or indicative budget range?

Thank you for your clarification.

Answered on 15/Jan/2026 02:14 PM:


Thanks Cassandra for your query,

Scaled, full colour conceptual drawings prepared as a part of the master plan is appropriate.

It is also recommended that a price schedule for technical CAD detail designs and drawings be provided as a part of the tender submission.

Kind regards

MSC team

Question:
Part 2 of the RFT refers to liquidated damages, which is unusual in the context of a professional services engagement. We note the General Conditions of Contract (Part 4) appear to apply liquidated damages only to the delivery of ‘Goods’.

Can Council please confirm that liquidated damages is not applicable to this professional services engagement for preparation of the recreational masterplan and business case?

Answered on 23/Jan/2026 02:04 PM:


Thanks Thomas for your enquiry.

Liquidated damages will be retained for professional services, to ensure that grant funding deadlines are upheld.

Question:
The evaluation criteria and weightings outlined in Part 2 (page 8) appear to differ from the evaluation criteria schedules in Section 6 of the Supplier Response Form.

Can Council please confirm which evaluation criteria should be addressed in the tender response?

Answered on 23/Jan/2026 02:05 PM:


Thanks Thomas for your enquiry,

The Supplier Response Form includes broad headings to encourage detailed respondent information.

The strict evaluation criteria and weighting is listed on page 8 and will be upheld by the tender selection panel:

Experience preparing recreational masterplans - 20%

Community development program 20%

Defined schedule to meet 30 June 2026 deadline - 15%

Previous Mornington Island community collaboration - 15%

Price - 30%

Question:
Can we respond to the evaluation criteria be responded to in a separate document?

Answered on 23/Jan/2026 02:05 PM:


Thanks Thomas for your enquiry

Responses can be submitted in a separate document.

Question:
Can Council please confirm what it means by 'detailed business case'? Is this intended to be a full business case developed to Australian and Queensland Treasury specifications (e.g. full cost-benefit analysis, social impact assessment, etc) or is it just about having validated costs from a quantity surveyor?

Thank you.

Answered on 09/Feb/2026 01:54 PM:


Hi Frank. Apologies for the delay in response.

It is not mandatory for the Australian Business Case Development Framework or Queensland Project Assessment Framework to be strictly adhered to.  However, a methodology inclusive of opportunities and impediments, detailed cost analysis, and risks, as a minimum, is highly recommended.

Question:
The project scope describes a "Community Engagment Program" while the selection criteria assignes a weighting of 20% to a "Community Development Program" Are these one and the same, or two different things?

Answered on 12/Feb/2026 08:49 AM:


The community development program is inclusive of community engagement.  The overarching program should make reference to specific intended community engagement activities, indicative timelines and proposed presentation of findings.

Question:
Pages 6, 8 and 25 indicate the date for delivery of Master Plans to Council as 30 June, 2026, however Page 7 asks for a "Delivery schedule to achieve 15 June 2026". Can Council please confirm the required final due date for the Masterplan submission to Council

Answered on 11/Feb/2026 07:31 AM:


Thanks Frank.
The master plan would need to be delivered by the successful tenderer to Council by the 15th June, as we have to complete the entire project by the 30th June 2026 to fit with the grant funding arrangement. Setting it two weeks earlier ensures we meet the deadline.