Question:
Hi,

1. Can you please advise will there be a requirement to provided temp amenities and kiosks

2. Can we please have a private Site inspection for our Subcontractors

3. Are there any incumbent Subcontractors i.e Plumbers, Electrical etc

4. Is there a copy of the AFSS or FER for this project

Answered on 31/Mar/2025 08:58 AM:


Thank you for your interest and enquiry regarding RFT 04-25 – Mackey Park Amenities Construction. Please see responses to your queries below:

1. Temporary Amenities and Kiosks

IWC Response:

The contractor is not required to provide temporary amenities or a kiosk. The construction period has been scheduled during the soccer off-season to avoid the need for these facilities.

Inner West Council (IWC) will provide portable toilets to be located near the playground, as indicated in the architectural documentation.

A temporary storage facility for the club may be arranged by IWC; however, this will be negotiated directly between IWC and the club users. The contractor will not be involved in these arrangements.

Communication regarding the transfer of items into the club's storage rooms will take place toward the end of the construction period.

2. Private Site Inspection for Subcontractors

IWC Response:

Two site inspection and briefing sessions have been scheduled:

Thursday, 3 April at 9:00 AM

Tuesday, 8 April at 9:00 AM

Attendance at one of these sessions is mandatory. No private inspections will be arranged.

Contractors must attend one of the above sessions and sign the attendance register. Any information provided or questions answered during these sessions will be published via VendorPanel for transparency.

Please note the site is located within a public park and may be visited independently at any time, if additional familiarisation is needed.

3. Incumbent Subcontractors (e.g. Plumbing, Electrical)

IWC Response:

There are no incumbent subcontractors nominated for this project. All subcontractor appointments are at the discretion of the tenderer.

4. AFSS or FER Documentation

IWC Response:

As the project involves the complete demolition of the existing building, neither an Annual Fire Safety Statement (AFSS) nor a Fire Engineering Report (FER) is applicable or available for this project.

Please don’t hesitate to reach out via VendorPanel if you have any further questions.

Question:
Hi There,

Are you open to a Modular Design for this project?

Answered on 31/Mar/2025 09:43 AM:


Thank you for your interest and enquiry regarding RFT 04-25 – Mackey Park Amenities Construction. Please see responses to your query below:

Are you open to a Modular Design for this project?

IWC Response:

No, Inner West Council (IWC) has engaged an expert consultancy team to develop a full design for the project, which has now been completed and uploaded with the tender documentation.

Alternative designs, including modular solutions, will not be accepted. Any submission based on an alternative design will be deemed non-conforming with the tender requirements.

Please don’t hesitate to reach out via VendorPanel if you have any further questions.

Question:
We are interested in pricing this project however the tender period is insufficient in the current market place.

We request a 2 week EOT to the tender period.

Please confirm this is achievable.

Without an EOT we will likely be unable to prepare a submission.

Answered on 31/Mar/2025 09:48 AM:


We understand the challenges you may face in responding to this tender within the current timeframe. However, Inner West Council is working within specific program constraints.

While tenders are typically required to be open for a minimum of three (3) weeks, we have extended this to four (4) weeks to account for the upcoming public holidays (Easter & Anzac Day). This extension was intended to provide additional time for preparation.

The project budget is subject to Council approval, which requires meeting internal reporting deadlines. Extending the tender period further would impact this process and result in delays to the overall project delivery timeline.

At this stage, we are unable to extend the tender period. We appreciate your understanding and hope you will be able to participate in this or future procurement opportunities.

Question:
Hi The RFT returnable document has sections that are locked and require us to input information, could we have the passcode for the document or a revised editable doc

Answered on 02/Apr/2025 08:50 AM:


The document needs to remain locked. The areas shaded in yellow is where you can edit. If you require more space you can create additional files and refer to them in the returnable document.

Question:
Scope of work for Landscaping Work

Landscaping drawings has stage 1 and stage 2 works.

Please confirm or correct our assumption that the Stage 2 works are future works and not supposed to include in this tender scope of work?

Answered on 02/Apr/2025 04:11 PM:


Thank you for your interest and enquiry regarding RFT 04-25 – Mackey Park Amenities Construction.

As outlined in the IWC Scope of Works Document, the landscape works areas noted as staged are to be completed together with the overall works under this tender. These works are not staged. All works in the Landscape documentation are part of the tender.

Question:
Are we required to register for the site inspection? or do we just show up on the day?

Answered on 02/Apr/2025 03:38 PM:


No you don't need to register. You can just turn up to either the 9am Thursday, 3 April 2025 briefing, or the 9am Tuesday, 8 April 2025 briefing.

Question:
Hi,

Can council please issue an extension of time?

Many contractors have the week before Easter LWE and the following week off, therefore unable to provide quotations in time.

Thank you

Answered on 08/Apr/2025 01:36 PM:


We understand the challenges you may face in responding to this tender within the current timeframe. However, Inner West Council is working within specific program constraints.

While tenders are typically required to be open for a minimum of three (3) weeks, we have extended this to four (4) weeks to account for the upcoming public holidays (Easter & Anzac Day). This extension was intended to provide additional time for preparation.

The project budget is subject to Council approval, which requires meeting internal reporting deadlines. Extending the tender period further would impact this process and result in delays to the overall project delivery timeline.

At this stage, we are unable to extend the tender period. We appreciate your understanding and hope you will be able to participate in this or future procurement opportunities.

Question:
We showed up on site this morning and the sign said the meeting was meant to finish at 10am.

There was no one there.

Are we able to get in a meeting with teams? Or another site meeting?

Are we able to still submit a tender price?

Answered on 09/Apr/2025 08:06 AM:


Thank you for your query regarding the briefing sessions and submission process.

Please note that attendance at the site briefing is mandatory. Contractors are required to attend and sign the attendance sheet in order to be eligible to submit a proposal.The site visit begin promptly, with sign-in scheduled for 10:00 AM, followed by a short briefing approximately 10 minutes after. To accommodate further interest, we will be holding an additional site inspection on:

Date: Wednesday, 16th April

Time: 10:00am sign-in, 10:10am briefing start - 10:25am finishes

Location: Mackey Park Amenities Building

This session will allow contractors to inspect the building interior and raise any final questions regarding demolition or service works.

Should you have any further questions, please don’t hesitate to reach out via the VendorPanel portal.

Question:
Apologies, we thought the meeting would go for approx 1 hour.

Are we able to get a teams meeting or another on site meeting?

Answered on 09/Apr/2025 08:06 AM:


Thank you for your query regarding the briefing sessions and submission process.

Please note that attendance at the site briefing is mandatory. Contractors are required to attend and sign the attendance sheet in order to be eligible to submit a proposal.The site visit begin promptly, with sign-in scheduled for 10:00 AM, followed by a short briefing approximately 10 minutes after. To accommodate further interest, we will be holding an additional site inspection on:

Date: Wednesday, 16th April

Time: 10:00am sign-in, 10:10am briefing start - 10:25am finishes

Location: Mackey Park Amenities Building

This session will allow contractors to inspect the building interior and raise any final questions regarding demolition or service works.

Should you have any further questions, please don’t hesitate to reach out via the VendorPanel portal.

Question:
I’m reaching out to kindly request a more detailed demolition plan for the existing amenities building as part of the upcoming works. While the current documentation provides a general overview, additional detail would be appreciated—particularly around clear identification of all the existing services within the building. Thanks in advance for your support.

Answered on 09/Apr/2025 08:13 AM:


Thank you for your query regarding the demolition plan.

Please refer to the existing photos provided within the tender documentation, which serve as a base reference for the elements to be demolished. Additionally, all club equipment currently stored in the amenities building will be removed prior to the commencement of construction.

For further clarification, please see Addendum #2 containing the existing building drawings which may assist in identifying services and structure.

To support your review, we will be facilitating another site inspection for interested contractors on Wednesday, 16th April at 10:00 AM start, 10:25AM finish. This will provide an opportunity to inspect the amenities building internally and clarify any further demolition or service-related queries.

Question:
Additional Site Briefing

We have missed to turn up on previous 2 site meetings and hoping to participate in the additional site briefing scheduled on 16th April as per addendum 2.

Can you please confirm whether our tendering is still acceptable when we come and sign up in this site meeting?

Answered on 09/Apr/2025 04:16 PM:


Yes, you can submit a tender if you attend this meeting.

Question:
Hi, Can any additional details or measurements be provided for external stairs 01 on North Elevation drawing on DRW No. A-040? The drawings aren't clear and there is no mention of this on any other drawing.

Thank you

Answered on 14/Apr/2025 09:56 AM:


Thank you for your query regarding a supposed External Stairs 01.

Upon reviewing the documentation, we confirm there is no drawing labelled A-040 – North Elevation. The architectural drawing series A400 Plan Details includes plan details, and A200 Elevations contains the North-West, North-East and other Elevations. None of these elevations include or reference an external stair 01, and we confirm that no external stairs are included in this project.

Question:
Hi,

Many of our subcontractors have told us that they will be on leave during the holiday break period - Will Council take this into account to allow us and others to propose a competitive bid with an extension?

Answered on 22/Apr/2025 09:58 AM:


We acknowledge and appreciate the interest in this opportunity and understand the challenges involved in preparing a submission within the current timeframe. This request has been raised by multiple parties.

To support tenderers, Inner West Council has already extended the tender period from the standard three (3) weeks to four (4) weeks, taking into consideration the public holidays during this period (Easter and Anzac Day). This extension was intended to allow sufficient time for tender preparation.

Please note that the project budget is subject to Council approval, which is aligned with strict internal reporting timelines. Further extending the tender closing date would delay the reporting process and impact the overall project delivery schedule.

At this stage, we are unable to grant a further extension to the tender period. We appreciate your understanding and hope you are still able to submit a proposal within the current timeframe.

Please don’t hesitate to reach out via VendorPanel if you have any further questions.

Question:
New Fencing

Details of New Fencing along Richardson Cresent as noted on drawing A100 is inconclusive.

Please provide the extent (or provisional length), height and type of fencing to include in our tender price.

Answered on 22/Apr/2025 12:13 PM:


Thank you for your query regarding the new fencing details along Richardson Crescent.

The total length of temporary fencing required for the project is approximately 200 linear metres. Of this, approx. 50 linear metres—located adjacent to the building along Richardson Crescent—must include overhead pedestrian protection during the demolition phase.

This protection is necessary during the removal of the existing concrete roof and brickwork to ensure public safety. The overhead canopy is to be constructed using a scaffold system with aluminium and steel beams, and must incorporate debris panels on the sides and top.

Tenderers are advised to review Architectural Drawing A100 and make allowances based on the design intent and site conditions to determine final location and quantity.

Please don’t hesitate to reach out via the VendorPanel tender portal for any further questions or clarifications.

Question:
We would like to submit a price for this tender, but considering the level of project details and impact of holidays shut down, will Council grant an EOT for this tender?

The Drawing A700 & 701 and FFE schedule shows the block walls in Home & Away change rooms to be CB-02. However, the notes for wall type 1 - 6 on A120 indicate that all block walls to be CB-01. Which one is correct?

Answered on 22/Apr/2025 10:33 AM:


We acknowledge the challenges associated with the upcoming public holiday period and appreciate your interest in submitting a tender response. While tenders are typically required to remain open for a minimum period of three (3) weeks, Inner West Council has extended this tender period to four (4) weeks to specifically accommodate for the Easter and Anzac Day holidays.

Council is operating within defined internal reporting and approval deadlines, and the project budget is subject to Council endorsement. Extending the tender period further would delay the award of the contract and consequently impact the project delivery timeline.

As such, we are unable to grant an additional extension to the tender period at this time. We thank you for your understanding and encourage your participation in this or future procurement opportunities.

Clarification on Block Wall Specification

With regard to the discrepancy noted between Drawing A700/701, the FFE Schedule, and wall type notes on A120:

• The correct specification for the block walls in the Home & Away change rooms is CB-02.

Please ensure your submission reflects this update accordingly.

Please don’t hesitate to reach out via VendorPanel if you have any further questions.

Question:
Hi, Good morning. Can we please have an EOT on this project? Would help a lot in filing this tender. Thank you

Answered on 22/Apr/2025 10:34 AM:


We acknowledge and appreciate the interest in this opportunity and understand the challenges involved in preparing a submission within the current timeframe. This request has been raised by multiple parties.

To support tenderers, Inner West Council has already extended the tender period from the standard three (3) weeks to four (4) weeks, taking into consideration the public holidays during this period (Easter and Anzac Day). This extension was intended to allow sufficient time for tender preparation.

Please note that the project budget is subject to Council approval, which is aligned with strict internal reporting timelines. Further extending the tender closing date would delay the reporting process and impact the overall project delivery schedule.

At this stage, we are unable to grant a further extension to the tender period. We appreciate your understanding and hope you are still able to submit a proposal within the current timeframe.

Please don’t hesitate to reach out via VendorPanel if you have any further questions.

Question:
Anti Skate Blades

Anti Skate blade (SB-01) has been scheduled on page 41 of the Product Selection schedule; however, we were not able to locate them in the tender drawings.

Can you please let us know, how many anti skate blades are needed for this project.?

Answered on 22/Apr/2025 10:35 AM:


Thank you for your query regarding the Anti-Skate Blade (SB-01) scheduled on page 41 of the Product Selection Schedule.

Please refer to Architectural Drawing A610 – External Wash Basin & Privacy Screens.

The SB-01 Anti-Skate Blades are shown in Detail 02: Brick Bench / External Wash Basin / Privacy Screen: Plan.

Tenderers are to review this detail for location and quantity as required by the design intent.

Question:
Due to the past and upcoming public holidays, several subcontractors have requested additional time to provide pricing. A one or two week extension would allow us to obtain more competitive quotes, which we believe will be beneficial to Council.

Could you please consider extending the tender deadline?

Answered on 28/Apr/2025 08:36 AM:


We acknowledge and appreciate the interest in this opportunity and understand the challenges involved in preparing a submission within the current timeframe. This request has been raised by multiple parties.

To support tenderers, Inner West Council has already extended the tender period from the standard three (3) weeks to four (4) weeks, taking into consideration the public holidays during this period (Easter and Anzac Day). This extension was intended to allow sufficient time for tender preparation.

Please note that the project budget is subject to Council approval, which is aligned with strict internal reporting timelines. Further extending the tender closing date would delay the reporting process and impact the overall project delivery schedule.

At this stage, we are unable to grant a further extension to the tender period. We appreciate your understanding and hope you are still able to submit a proposal within the current timeframe.