Tender Details

WORLD Soccer Pavilion and Pitches Construction Works

Business Name

East Gippsland Shire Council

VP Reference #

VP497967

Buyers Reference #

CON2026 1755

Opens

Thursday 12 February 2026 (AUS Eastern Standard Time)

Closes

Wednesday 01 April 2026 02:00 PM (AUS Eastern Standard Time) CLOSED

Supplier query cut-off

Wednesday 25 March 2026 02:00 PM (AUS Eastern Daylight Time)

Expected decision

Sunday 31 May 2026 (AUS Eastern Standard Time)

Buyer Details

Business Name

East Gippsland Shire Council

Location

273 Main St
Bairnsdale, Victoria 3875
Australia

WebSite:

https://www.eastgippsland.vic.gov.au

Business Info

Our Vision is to make East Gippsland an inclusive and innovative community that values its natural environment, puts community at the centre of Council decision-making and creates conditions in which communities can thrive.

Contact Details

The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.

What the buyer is requesting

Details

This contract comprises the following works:

• Construction of a new sporting and social pavilion, including verandah and ancillary pavings, ramps, retaining walls.

• Construction of new access roadway and sundry external works.

• Two new soccer pitches with associated preparation, drainage, irrigation, fencing, sports lighting and ancillary works and structures -refer to sports engineering (SportEng) documentation incl. separate Specification for details.

• Colorbond storage shed (standard proprietary shed supplier item, with minor customisation) on concrete slab -refer Specification Section 0901.

• Diversion of existing water main running through site -refer Provisional Sums. The Provisional Sum above at 1.2 is to cover all works in designing, securing all statutory and engineering approvals etc and constructing the diversion by an East Gippsland Water approved contractor and all head contractor administration, margins and overheads and the like. The work will include:

o Surveying the existing main and proposed location of the new main.

o Engaging with East Gippsland water to confirm relocation requirements.

o Design & documentation drawings, specifications etc.

o Obtaining statutory permits, approvals etc.

o Payment of Authority fees, levies etc associated with the works.

o Supplying and installing the new main.

o Isolation, shutdowns, etc of the existing and cut-ins and commissioning of the new main.

o Temporary protection of the existing main.

o Inspection and testing as required by the Authority.

o Earthworks and landscape reinstatement to all disturbed areas.

o Adjustments and amendments to any other existing services encountered during the relocation.

Questions asked by the buyer

Question 1 - [Required]

Have you submitted (a) RFT – CON2026 1755 - Part 4 - Response Schedules.docx

Question 2 - [Required]

Have you submitted (b) RFT – CON2026 1755 - Attachment 1 – OHSMS Questionnaire.docx

Question 3 - [Required]

Have you submitted (c) RFT – CON2026 1755 - Attachment 2 – Pricing Schedule.xlsx

Question 4 - [Required]

Have you submitted (d) Construction Management Plan

Question 5 - [Required]

Have you submitted (e) Traffic Guidance Scheme

Question 6 - [Required]

Have you signed documentation

Supplier lists selected

Lists

Construction & Operation

Categories selected

Categories

Construction & Operation
1: Building Construction Materials & Services

Regions of Service

Locations

Victoria
1: East Gippsland

All Regions of Service locations are within Australia.

Information requested by others

13/Feb/2026 02:02 PM

Question:
Can you please provide a copy of the civil drawings for the soccer pitches (SportEng)?

Answered on 17/Feb/2026 03:04 PM:

Councils’ response – the pitches and associated works will be released as an addendum in the next 7 days due to last minute review.

16/Feb/2026 08:13 AM

Question:
In the specification it states in scope of works that, two new soccer pitches with associated preparation, drainage, irrigation, fencing, sports lighting and ancillary works and structures -refer to sports engineering (SportEng) documentation incl. separate Specification for details.

This information has not been provided and there is no allowance for it in the pricing schedule. Can you please confirm if the above is within the scope of this tender.

Answered on 17/Feb/2026 03:02 PM:

Councils’ response – the pitches and associated works will be released as an addendum in the next 7 days due to last minute review.

17/Feb/2026 08:53 AM

Question:
Will the pricing schedule for the civil components have quantities available?

Answered on 17/Feb/2026 02:53 PM:

Councils’ response – Each submission quantities are to be supplied by contractor

17/Feb/2026 01:03 PM

Question:
Can alternative appliances be recommended: We note that the dishwasher may not be adequate for a sanitising cycle and the refrigerator could be updated to a more reliable brand.

Answered on 17/Feb/2026 02:49 PM:

Councils’ response – Council recommends pricing on items provided by project architect however each submission may also present alternate options as long as they are approved by architect & building surveyor prior to procuring said items.

17/Feb/2026 01:10 PM

Question:
Tender package calls up:-

Two new soccer pitches with associated preparation, drainage, irrigation, fencing, sports lighting and ancillary works and

structures -refer to sports engineering (SportEng) documentation incl. separate Specification for details

We cannot locate SportEng documentation and specification

Q 2 - Can a Drawing Register be made available

Answered on 17/Feb/2026 03:02 PM:

Councils’ response – the pitches and associated works will be released as an addendum in the next 7 days due to last minute review.

20/Feb/2026 02:37 PM

Question:
Could we please get an updated Landscape design, or more detailed plan showing which concrete finish is used and where?

Currently, there are 5 different concrete finishes specified, however no plan as to where each finish is applied.

Answered on 02/Mar/2026 11:07 AM:

Please refer to a new diagram : 260227_world Soccer_ Concrete Finishes.pdf.

23/Feb/2026 01:24 PM

Question:
Can Council please confirm the extent of the wet area set downs? Are they as per the structural drawings or architectural drawings?

Answered on 23/Feb/2026 02:37 PM:

Please refer to the Architectural drawings for the extent of the wet area set downs (as referenced by the Structural Engineer in their drawings).

24/Feb/2026 11:34 AM

Question:
hi there,

Could you please provide/ Confirm below details?

1- slab edge rebate to brick work sits on if require.

2- Verandah Skylight/ DP1 details and specification.

Answered on 26/Feb/2026 10:14 AM:

Review of the architectural and structural tender documentation confirms that no slab edge rebate is required for the support of brickwork, unless specifically detailed. Slab edge rebates are shown only where explicitly nominated on the drawings (e.g. door thresholds and full-height glazing where applicable). Brickwork is detailed as being supported by edge beams and/or footings in accordance with the structural documentation. No allowance is to be made for slab edge rebates for brickwork unless specifically noted on the drawings.

Verandah skylight details are shown on the architectural roof plan. Construction and installation are detailed at Detail 6 on Architectural drawing A03.12. Product and performance requirements are specified under DP1 – Rooflight in the External Finishes Schedule and Section 0421 – Metal Roofing & Claddings of the specification.

24/Feb/2026 01:37 PM

Question:
Can further detail about all 3 boards shown on the SLD please be provided. We are seeking information on IP rating, chassis sizes. There are 2 supplies going into the one chassis with no details on what “Other essential loads” is required.

Answered on 02/Mar/2026 12:58 PM:

Please refer to the document provided - Amend 1 - RFT - CON2026 1755 - Attachment 7 - Services - E500

27/Feb/2026 09:39 AM

Question:
Hi there,

Could you please provide us a photo of main switch boards as the door was locked at the site inspection day?

Thanks

Mehdi Safaei.

Answered on 06/Mar/2026 01:38 PM:

Please refer to the nine (9) photos attached.

01/Mar/2026 07:04 PM

Question:
Due to the late release of the soccer pitch specification and drawings will the closing date be extended by the 2 weeks it took for the information to be issued?

Answered on 03/Mar/2026 08:00 AM:

Please be advised that Council has officially approved a three-week extension to the tender closing date, now being 1st April 2026. All prospective bidders are encouraged to utilise this additional time to ensure their submissions are comprehensive and compliant.

02/Mar/2026 08:48 AM

Question:
Can an extension of time be granted for this tender? The soccer pitch drawings have only just been released, and a minimum of 3 weeks should be provided to adequately price up this element.

Answered on 03/Mar/2026 08:01 AM:

Please be advised that Council has officially approved a three-week extension to the tender closing date, now being 1st April 2026. All prospective bidders are encouraged to utilise this additional time to ensure their submissions are comprehensive and compliant.

02/Mar/2026 11:24 AM

Question:
Several questions

The safety mesh is noted to the underside of the purlins, with steel and posts in the way. How will this work as a safety mesh to the underside of the purlins, or should it go on top to create another system to hold the insulation up?

The display cabinet at the front has a glass wall with adjustable glass shelves. Can we have more information on how it can work with adjustable glass shelves against a glass wall.

Extension of time request - 3 weeks due to Soccer Pitch documentation issuing last Friday.

Answered on 11/Mar/2026 11:09 AM:

Correct, safety mesh is to be installed over the purlins in accordance with AS/NZS 4389:2015. This will be updated in our Construction issue. Contractor to ensure insulation is adequately supported in accordance with the manufacturer’s requirements. Please provide a secondary support system to prevent sagging or displacement.

Regarding the Glass Display Cabinet, let’s introduce white adjustable shelf brackets fixed to the plasterboard wall (extra wall framing, as required) to support the glass shelves. Shelves are to sit on and slightly cantilever past the brackets to the left-hand side (refer Plan Detail 07/A4.01). We are open to extending the plasterboard wall if required to achieve suitable fixing and support.

02/Mar/2026 02:33 PM

Question:
Hi,

Would council please consider an extension of time to the 1st of April 2026, in order to digest the soccer pitch & updated civil design once received?

Thanks.

Answered on 03/Mar/2026 08:01 AM:

Please be advised that Council has officially approved a three-week extension to the tender closing date, now being 1st April 2026. All prospective bidders are encouraged to utilise this additional time to ensure their submissions are comprehensive and compliant.

02/Mar/2026 03:34 PM

Question:
Hi,

With the sports field design documentation only being released on Friday, would council consider a 2-week extension of time?

Thanks

Answered on 03/Mar/2026 08:01 AM:

Please be advised that Council has officially approved a three-week extension to the tender closing date, now being 1st April 2026. All prospective bidders are encouraged to utilise this additional time to ensure their submissions are comprehensive and compliant.

04/Mar/2026 02:46 PM

Question:
Hi,

Would council accept a tender submission for construction of the sports fields only?

We are a civil contractor that speacialises in sports field construction, hence do not construct buildings/pavilions and most, if not all, of our competitors are the same.

Thanks

Answered on 05/Mar/2026 02:27 PM:

The tender must cover the entire scope of works, including both the pavilion and the sports fields. If unable to undertake the pavilion construction, partnering with a builder who can complete that portion and submitting a joint tender is perfectly acceptable.

10/Mar/2026 12:16 PM

Question:
Hi,

Could council please confirm that the bored pier foundations of the pavilion building are unreinforced?

The note on drawing S2 of the structural drawings reads "mass concrete" with no reinforcement details.

Thanks

Answered on 11/Mar/2026 01:55 PM:

All bored piers can be un-reinforced up until depths of 1.8m.

Piers deeper than 1.8m, shall have 4-N12 vertical bars full length of pier.

13/Mar/2026 10:44 AM

Question:
Hi,

Line item 18.5.9 in the Sports fields BoQ is for 7 shoe grates, one for each pedestrian and vehicle access gate for the synthetic field.

The Hauraton grates noted in the specification are 500mm x 1000mm and the FMCG grates noted in the specification are 1200mm x 900mm.

Does council expect multiple grates to be installed at each of the 4m wide vehicle access gates? If so, what arrangement would be expected? Coverage of entire gate width or just for wheel alignment?

Thanks

Answered on 18/Mar/2026 04:37 PM:

The shoe grates will need to cover the majority of the gates.

Please ignore the Hauraton product as this is not a shoe cleaning product. This is an error on our end.

The FMCG grates are an appropriate product. You will need 3 grates for each of the 4m wide vehicle access gates. We did not indicate enough in the BoQ, therefore the new total should be 11, instead of 7.

13/Mar/2026 10:51 AM

Question:
Hi,

There are 2 vehicle access gates for field 1 in drawing SE_11825_F200 (northeast and southwest corners) not noted on the BoQ.

Could council please confirm the dimensions of these?

Thanks.

Answered on 16/Mar/2026 02:27 PM:

Councils Response – The 2 vehicle access gates to field 1 are 4m wide each as noted on drawing A1.02.

13/Mar/2026 11:08 AM

Question:
Item 2.5 on the Pricing Schedule details - Treatment of contaminated soil. Removal of any adverse soil condition, Hygienist report and attendance.

The Geotechnical Report appears to be silent on contaminated soil. The Specification discusses control measures if applicable.

Please advise what works should be included in this line item.

Answered on 16/Mar/2026 02:29 PM:

Councils response -

Item 2.5 of the Pricing Schedule is included as a latent condition allowance to address any unforeseen contaminated or adverse soil conditions that may be encountered during construction.

Tenderers are to allow for:

• Management of contaminated soil only if encountered,

• Implementation of appropriate control measures in accordance with the Specification and relevant legislation, and

• Engagement of a suitably qualified hygienist and associated reporting where required.

No known contaminated soil works are currently identified. Any works under this item would be subject to confirmation and direction by Council should such conditions be encountered.

13/Mar/2026 01:48 PM

Question:
Hi,

Could council please confirm the type and quantity of sports equipment.

There are some discrepancies between the drawings and BoQ.

Drawing SE_11825_F200 states:

- 4no. Portable On-wheels soccer goals

- 2no. 4th official's shelter

- 1no. scoreboard

The BoQ states:

18.5.7 - semi-permanent soccer goal set

18.3.3 - 2no.scoreboard

and no line item for 4th officials shelters.

Thanks

Answered on 18/Mar/2026 04:42 PM:

Please proceed with the below quantities and types for sport equipment noted.

• 4no. Portable On-wheels soccer goals

• 2no. 4th official's shelter

• 2no. scoreboard

No inclusion of Semi-permanent soccer goal sets

16/Mar/2026 09:42 AM

Question:
Hi,

Can council confirm if the upstand continues along the southern edge of the fields?

Thanks

Answered on 18/Mar/2026 04:51 PM:

Confirmed the upstand is to continue along the full southern edge of the fields.

17/Mar/2026 11:46 AM

Question:
Confirmation of retaining wall scope on SportEng drawings please.

Answered on 24/Mar/2026 02:51 PM:

The SportEng Drawings should be referencing the Civil Drawings.

The Civil Drawings highlight the exact location of the retaining walls required.

20/Mar/2026 02:17 PM

Question:
Hi,

Could council please provide the following for the retaining wall:

- longitudinal sections

- footing details

Thanks

Answered on 24/Mar/2026 11:47 AM:

Council has reviewed the drawings and provides the following information:

In the Civil Tender Drawings, on the right-hand-side of Pg.1, there is a retaining wall schedule with a sectional footing detail above, as well as a typical longitudinal elevation.

Updates made to this Request

27/Feb/2026 03:18 PM

Please note: The following addenda have been recently added.

1. Added: (Addendum) CON2026 1755 - Addendum 1 Letter.pdf

2. Added: (Addendum) Amend 1 - RFT - CON2026 1755 - Attachment 2 - Pricing Schedule.xlsx

3. Added: (Addendum) Amend 1 - RFT - CON2026 1755 - Attachment 7 - Services - E500.pdf

4. Added: (Addendum) Amend 1 - RFT - CON2026 1755 - Attachment 8 - WORLD SOCCER Sports Pitch Design.pdf

5. Added: (Addendum) Amend 1 - RFT - CON2026 1755 - Attachment 9 - WORLD SOCCER Sports Pitch Spec RevD.pdf

Please consider these addenda when responding.

03/Mar/2026 08:07 AM

Following the onsite briefing and the release of supplemental information, the council has officially extended the submission deadline to April 1st, 2026.

05/Mar/2026 04:11 PM

Please note: The following addenda have been recently added.

1. Added: (Addendum) CON2026 1755 WORLD Soccer Precinct - Addendum No 2 Roller Door And Grilles.pdf

2. Added: (Addendum) CON2026 1755 - Addendum 2 Letter.pdf

Please consider these addenda when responding.

06/Mar/2026 01:30 PM

Please note: The following attachments have been recently added.

1. Added: 20251112_140420.jpg

2. Added: 20251112_140509.jpg

3. Added: 20251112_140511.jpg

4. Added: 20251112_140538.jpg

5. Added: 20251112_140549.jpg

6. Added: 20251112_140618.jpg

7. Added: 20251112_140624.jpg

8. Added: 20251112_140652.jpg

9. Added: 20251112_140818.jpg

Please consider these attachments when responding.

06/Mar/2026 02:29 PM

Please note: The following attachment has been recently added.

1. Added: CON2026 1755 WORLD Soccer Pavilion and Pitches Construction Works - Meeting Minutes.docx

Please consider this attachment when responding.