Question:
The Request Summary states that the DRAFT STRATEGY (ATTACHMENT) IS FOR TENDER PURPOSES ONLY.

Assuming that this refers to Wagga Wagga City Councils DRAFT Waste and Resource Recovery Strategic Plan, which is also referenced in the RFT document, it does not appear to be attached. Can you please clarify?

Also, Section 7.5 of the RFT document states that The desired timeframe for the delivery of the final report is by November 2026 with an expected

commencement data of January 2026.

Considering that the tender closes only in April 2026, can you please clarify if the desired finish date of November 2026 will roll over accordingly?

Answered on 19/Feb/2026 03:20 PM:


Draft Wagga Wagga City Council Waste Strategy 2026-2038_7.1.26. V2 January 2026 pdf file has been added.

The desired timeframe for the delivery of the final report is still by end November 2026.

Question:
Good morning,

Please find below clarification questions:

1.6 Description

Council invites contractors for the provision of the completion of a Site Masterplan. Does this mean we have to follow the existing one and update/complete?

7.1 Background

Confirm is the adjoining 103 hectares for future resource recovery activities are cover under current Gregadoo EPL or will need a new one.

7.2 Project Outcome

Requirement is to complete a Site MasterPlan. Information on the degree of development of the current master plan. Do they like it and want to progress? Or they want a new one?

7.2 Project Outcome

This section presents many aspects the council expects from the MasterPlan. We need to understand what is out of the table to be developed on site. Wagga has a MRF run by a private entity (Kurrajong Recycling) Do they want to complete with them? What about C&D waste? Where it goes?

7.2 Project Outcome

Since Gregadoo site has an onsite composting facility managed by a third party, is part of this tender the transition of that site to FOGO reception and processing?

7.4 Expected Deliverables

Workshop. Is expected one workshop only or more than one? Please confirm if is needed to be presential or online.

7.4 Expected Deliverables

Please confirm that points 2 and 3 consider the development of the plan to be delivered to council, while council will carry out the community engagement activities.

Site Plan 2025

Is this layout plan to be followed as it stands today? (I want to understand if we need to continue on this path or this layout is flexible).

General

Identify opportunities for commercial investments and partnerships: does this relate to reprocessing of materials on site or sending to reprocessing facilities in the surrounding area?

General

What is the intention of identifying: what is involved in that? The RFQ asks the consultant to identify opportunities, critical infrastructure, current infrastructure (road, car parks, weighbridges, depots, offices) to what level is council expecting this to be done at; e.g. is it to produce a final set of preferred opportunities and then develop a draft design specification of required /critical infrastructure to indicate what is missing today and what it could/should possibly look like in the future?

General

Please clarify the developing a circular infrastructure plan for the land, what do you include in land: is that related to the actual construction of the land and also the built environment e.g. Including the potential facilities and how materials are chosen used for on-site reprocessing facilities, landfills, WRC to be established as per the 20 year plan or is it just related to the development of roads, landscaping etc.?

General

Can we consider all travel cost associated to the project as provisional sums?

Can council indicate which of the activities during this project will require mandatory in person presence?

Communication Plan

Can Council confirm whether the consultant will be expected to undertake engagement with the broader community and key stakeholders, or primarily develop the engagement plan and supporting materials for Council to implement?

Communication Plan

Can Council confirm the anticipated duration of the public exhibition period and whether the consultant will be required to prepare a submissions report responding to individual community submissions?

Strategy

During the tender Briefing presentation, it was indicated that the Resource Recovery and Waste Strategy were initiated and near completion. Can we assume they will be ready before this tender is awarded and will become part/guide of the Masterplan?

Thank you for your consideration.

Answered on 27/Mar/2026 08:55 AM:


1.6 No existing masterplan exists, we are seeking the development of a new masterplan.

7.1 The current 103 hectares has not been added to the Gregadoo EPL, council will undertake this process with EPA to include.

7.2 Council is seeking advice on best use of the site. Accordingly, we would like the consultant to complete a site masterplan for Councils use.

7.2 Council would like advice on long term sustainability of material recovery to be able to make a decision whether council should explore it's own MRF facility. Ideally council does not want to compete with Kurrajong Recycling, but it will depend on the risk of how future proofed Council's material recovery is with Kurrajong. It is not off the table, council will work with the consultant to determine whether council wants to bring this inhouse.

The new Waste Strategy has a big C&D waste minimisation target. Council would like advice on best approaches to meet this target. Do it ourselves vs joint partnership vs enablement of the industry. This should be supported by case studies and effective business models that help divert C&D.

7.2 We wish for you to research the opportunities for this item, the third party has an agreement via a lease until 2029.

7.4 We are seeking engagement with key stakeholders which include Council staff members, you need to provide an engagement methodology and how you will meet this deliverable.

7.4 No we are seeking for the consultant to carry out the community engagement activities.

Site Plan 2025: This is the current layout of the site, we are open to changes, opportunities for improvement and recommendations.

General 1: We are open to considering on site reprocessing or supporting regional reprocessing, not seeking to replicate positive existing practices within our region unless they benefit council.

General 2: We are asking you to understand the current services and infrastructure and maximise the efficiency of existing assets or provide recommendations, that is to improve, decommission or use alternatives etc.

General 3: A circular infrastructure plan refers to creating a plan that provides physical spaces that integrate sustainable infrastructure. , ie. Looking at waste management facilities, recycling, repair, remanufacture, reuse solutions etc.  Keeping assets and materials at their highest value at one location where possible.

General 4: Yes

General 5: Workshops with key Council staff at start of project - introduction

Aspects of your community engagement plan – in person.

The above are the minimum, other items such as presentations can be done online.

Communication Plan: The consultant is required to do both, develop an engagement plan and deliver the engagement.

Communication Plan: Public Exhibition periods are 28 days. The consultant will be required to prepare the submission report to council based on the PE results/submissions.

Strategy: The Strategy is currently on public exhibition, closing 22nd April, a final report due back to council for endorsement during May. The final Strategy will be ready around mid year but largely is not expected to alter too much.

Question:
Can Council please confirm whether external Town Planning advice is required to be provided by the tenderer, or whether Town Planning input will be provided internally by Council as part of the Gregadoo Masterplan process?

Answered on 27/Mar/2026 08:49 AM:


Yes the consultant will need to seek external Town Planning advice. Please identify clearly the external costs in your tender response. Some input can be provided by internal planners but cannot provide advice. Council will work with the preferred supplier on best approaches for planning once selected.