1. System Capability and Technical Performance
• Demonstrated capability to inspect, maintain and assess complex wet and dry fire systems, including fire engineering and alternative solutions.
• Assessment of system performance, integrity and operational readiness across all nominated facilities.

2. Compliance with Standards and Legislation
• Evidence of compliance with AS 1851, NCC, Queensland Building Fire Safety Regulations, and all other applicable legislation and standards.
• Identification of non-compliances, defects and corrective actions.

3. Preventative Maintenance Effectiveness
• Evaluation of preventative maintenance planning and execution.
• Analysis of fault trends and proactive risk reduction activities.

4. Corrective Maintenance and Response Capability
• Performance against required response times and 24/7 service capability.

5. Unwanted Alarm Management
• Investigation, reporting and reduction of unwanted alarms.

6. Personnel Capability and Compliance
• Qualifications, licensing, certification and experience of personnel.

7. Change Control and System Integrity
• Change control processes, interface testing and system integrity management.

8. Asset Data and Documentation Accuracy
• Accuracy of asset registers, baseline data and maintenance documentation.

9. Provide an implementation to transition in, the plan must as a minimum address:
Mobilisation and Transition Approach
• Transition methodology from contract award to business-as-usual.
• Key milestones, activities and dependencies.
• Management of incumbent transition (where applicable).
Site Familiarization and Asset Validation
• Site onboarding approach across all nominated facilities.
• Validation of asset registers, drawings and baseline data.
• Identification of gaps, discrepancies and critical risks.

10. Service Reliability and Continuity
• Reliability of service delivery and minimization of disruption.

11. Contract and Stakeholder Management
• Effectiveness of contract governance and stakeholder engagement.

12. Reporting Quality and Audit Support
• Quality, completeness and timeliness of reporting and audit readiness.

13. Asset Condition and Lifecycle Assessment
• Asset condition assessments and remaining useful life projections.

14. Continuous Improvement and Innovation
• Continuous improvement initiatives and innovative maintenance practices.

15. Warranty, Spares and Maintainability
• Warranty support, critical spares management and long-term maintainability.

16. Reporting
• Detail what reports will be provided on the efficiency and effectiveness of the service(s) being provided, along with information on the relevance of these report(s)?
• How frequently will the report(s) be provided?

Appendix 5 Schedule of Rates - please complete the included spreadsheet proving pricing

Question:
Hi,

We are unable to upload the asset list within the Scope of Works document.

Could you please send the asset list separately?

Thanks

Answered on 26/May/2026 03:15 PM:


Good afternoon,

Thank you for raising this issue. Please be aware all of the documents saved within the scope have been attached as separate documents, independent of the scope the files are:

Excel

Appendix 4 Special Conditions

Appendix 5 Schedule of Rates

PPM Budget

PDF

Bancroft List of Assets

CBCRC List of Assets

Central List of Assets

Bancroft Schedule of Preventative Maintenance

CBCRC Schedule of Preventative Maintenance

Central Schedule of Preventative Maintenance

Question:
Hi

We seek clarification regarding the division of responsibility for Fire and Smoke Control Features of Mechanical Services under the contract scope.

Based on our review of Clause 2.10.1, it is our understanding that the maintenance and testing of fire and smoke dampers are included within the successful contractor’s scope of works.

Our interpretation is based on the following:

Clause 2.10.1(a) identifies the specific mechanical maintenance items that remain the responsibility of QIMR Berghofer Building Services.

Clause 2.10.1(b) states that the remaining tables under AS 1851–2012 Clause 13.4.1 not specifically listed in 2.10.1(a) shall be the responsibility of the Successful Offeror.

Fire dampers, smoke dampers, and combined fire/smoke dampers are covered under Tables 13.4.1.1, 13.4.1.4, and 13.4.1.5 respectively, and do not appear to be included within the QIMR Berghofer responsibility list.

Clause 2.10.1(b) further notes that maintenance and performance testing for these remaining items are to be carried out by the Successful Offeror in accordance with AS 1851–2012 Clauses 13.4.2 and 13.4.3.

This interpretation also appears consistent with the Asset Registers provided in Appendix 1, which include fire and smoke dampers as maintainable assets.

Could you please confirm whether this understanding is correct?

Answered on 04/Jun/2026 04:01 PM:


Thank you for raising this question, we have included some additional information in the tender in error.

Please be aware that for AS 1851-2012 - anything listed under section 13 is not to be quoted - this is covered by a separate agreement covering HVAC testing and servicing.

Please ignore the inclusion of Fire Dampers and Smoke Dampers in the asset register.

Please note when conducting Full Fire Testing, requiring a technician on site, the charge will be requested as required and is not to be included in the quotation provided.

Question:
Hi there,

Thank you for clarifying that HVAC assets are no longer included in the contract scope. This revision is significant and has therefore prompted us to reassess the opportunity. We are now genuinely interested in participating.

Since our decision not to attend the mandatory site visit was based on the initial scope, I'm enquiring if there is an opportunity to arrange a site visit or another way to access the relevant information so we can prepare our submission.

Thank you for your consideration.

Answered on 05/Jun/2026 08:41 AM:


Good morning,

Yes we are happy to accommodate another walk through, to be held at 9am Monday 8th June at 300 Herston Rd, Herston 4006, any other organisations are welcome to attend. Please note we will not be in a position to offer an extension on the closing date.

Thank you for your enquiry.

Question:
Hi Procurement team

Could you please confirm the requirement on response form 6.8 Checklist Item 7 request to sign the Ethical Supplier Threshold Certification, but the form is not included in any of the documents, and looks like it was replaced by the QLD government and Rather than a strict threshold certification, suppliers doing business with the Queensland Government must now comply with the modernised Procurement Assurance Model and the Queensland Government Supplier Code of Conduct 2026.

please instruct.

Regards,

Answered on 16/Jun/2026 02:47 PM:


Hi Myriam

You are correct this reference should have been removed the Ethical Supplier requirements are no longer valid, there is no form to sign, please disregard the reference. Thank you for raising this issue.

Kind regards

Paul Bensley.