Question:
Can you please clarify the correct website portal for lodging a submission? Is it via Vendor panel here, or Q tender as on page 13 of the Part 'invitation to offer' document, it specifies

Offers must be lodged electronically to the QTenders website at http://www.hpw.qld.gov.au/qtenders in accordance with the following

(a) Offers must be submitted in the following software package/s: one copy in Microsoft Word compatible with Microsoft Office 2003 and one copy in Adobe PDF;

(b) All files that comprise an offer must be uploaded on the QTenders website;

(c) Suppliers responding to a public ITO must log in using the system user name and password, before uploading the offer;

(d) Suppliers responding to a select ITO must first log in using the system user name and password, to access the ITO;

(e) Electronic file limits are 100MB per upload. This can be a 1x100MB file or 50x2MB files. If the supplier has more than that to upload, the supplier would need to do multiple uploads. QTenders will place all of that supplier’s uploads under their business ID. It should be noted that depending on the connection and other circumstances, large uploads of multiple files can take a while, and it may be better for the Supplier to upload in smaller batches of files

Answered on 04/Sep/2024 09:35 AM:


Good Morning,

Thank you for your question.

The information regarding QTenders has now been amended and a new version of the ITO has been uploaded.

QTenders has been replaced by VendorPanel, and all submissions should be made via VendorPanel.

Kind Regards,

Kyle Brown

Question:
Can the agency please confirm if the consulting firm which designed the framework will be excluded from bidding in this procurement process?

Answered on 04/Sep/2024 02:58 PM:


Hi Adrian,

The consulting firm will not be excluded from bidding in this procurement process, however steps will be followed to negate any potential conflicts of interest when assessing a potential application.

Kind Regards,

Kyle Brown

Question:
Following review of the ITO forms, I note the following information is missing and request further clarification:

1. Can you kindly confirm what the minimum insurance requirements are for both public liability and professional indemnity insurance? Section 2.1 – Insurance of Part B Supplier Response schedule references that the minimum value amount is per Part B Contract Details. I have reviewed Part A Attachment B – ITO Conditions and note no minimum amounts are specified. There doesn’t appear to be any documents or sections titled Part B Contract Details.

2. Can you kindly confirm whether a Local Benefits Test is required for this ITO? Reference to a Local Benefits Test is detailed on page 18 of Part B ITO Supplier Response Schedule under “Checklist for suppliers submitting an offer” however, there are no Local Benefits Test sections included in the supplier response schedule.

Thank you for your time.

Answered on 10/Sep/2024 03:50 PM:


Hi,

Apologies for missing this. The minimum insurance requirement for both Public Liability and Professional Indemnity Insurance is $20M per occurance.

In relation to the Local Benefits Test, this is not a requirement under this ITO.

Question:
Hi Procurement Team, We are interested to join the tender briefing taking place on 12 September 2024 at 1:00pm

Please do send the link to attend the briefing, to share it with my colleagues, thank you.

Answered on 10/Sep/2024 03:51 PM:


Hi Reemal,

I believe a link has now been sent to you. Please let me know if you do not have it.

Question:
We have suitable expertise for the 'Evaluation of Shifting minds..' outside of Queensland. Please can you advise if non-Queensland-based entities are eligible to apply, and what the limitations would be? Thank you.

Answered on 10/Sep/2024 03:57 PM:


Non QLD based entities are welcome to apply with no limitations.

Question:
Hello, Do you have a budget in mind for this work?

Answered on 10/Sep/2024 04:08 PM:


The scope of the potential Contract will cover the following requirements over the period from 2024 to 2028 financial years. The total budget to achieve the deliverables will be up to $400,000 (total over four years). Applicants may submit alternative offers above this amount if they can provide evidence and detail costings to justify the additional budget. The budget of $400,000 will be inclusive of all costs including non-recurrent administrative costs, travel, as well as personnel, and payment for lived-experience participation.

Question:
1. Under Section 1.2 Summary of opportunity and Customer objectives, under point 2 of Key Deliverables, there is a suggestion that data will be collected from stakeholders and that consultations with consumers, carers or general public members will not be required. However this seems to conflict point 4, which suggests that the evaluation will be co-designed with people with lived experience. Can the Commission clarify the focus of the current evaluation?

2. Who are the key stakeholders/users of the project outcomes, including how will the insights be used?

3. Does the Commission have a preferred ethics committee?

4. Are there any improvements that the Commission would like to see from the previous evaluation of Shifting Minds?

5. How would you describe the ideal service provider to deliver on this project?

Answered on 11/Sep/2024 09:03 AM:


Hi there,

Please see responses to your questions, below:

1. As the evaluation is at the systemic and population levels (i.e., we are not evaluating specific program/initiative or organisational outcomes), the supplier will not be expected to collect data directly from individual consumers/carers. This is because departments responsible for implementing specific actions under Shifting minds will already be collecting data from consumers/clients (where this is relevant to the action). A significant part of this evaluation project will require the supplier to negotiate what information can/should be shared by departments to inform this evaluation.



In relation to co-design with people with lived experience. The process of developing the evaluation will occur jointly with key lived experience individuals and peak body representatives. It is recommended that the supplier demonstrate in their response how their proposed methodology sits on the ladder of participation (refer to the references mentioned in the section Key deliverables, page 5 of the ITO). The Commission is interested in co-design proposals that are beyond the participation ladder from consultation workshops/surveys with lived experience.

The Commission has already commenced a process to establish a group of lived experience individuals who can be engaged to contribute to the co-design process. Please refer to the section ‘Governance’ in the ITO. The Commission will provide access to and support the engagement of people with lived experience to support the co-design process. In this regard, the supplier will not be required to seek people with a lived experience to participate.

2. Key stakeholders of the project outcomes include state government departments and agencies who are responsible for leading implementation of actions/initiatives under Shifting minds, as well as non-government sector providers and peak bodies who are involved in implementation (i.e., have been funded by departments to deliver services/activities), and lived experience individuals and peak bodies. Please refer to Page 6 of Shifting minds.



The insights from the evaluation will help Queensland Government to evaluate the content, impact and implementation of Shifting minds. Refer to page 2 and page 3 of the Shifting Minds Monitoring and Evaluation Framework. The insights from the evaluation will be used to inform future policy development and implementation (including implementation of activities and priorities in the latter years of Shifting minds).

3. The Commission does not have a specific requirement for the supplier to gain ethics approval from a preferred ethics committee. However, there is an expectation that the evaluation be conducted in manner consistent with the Australian Code for Responsible Conduct of Research (2018). Please refer to page 6 of the ITO.

4. Improvements to the previous evaluation of Shifting minds can be discussed with the successful supplier upon commencement.

5. The ideal service provider is described in the Mandatory criteria section (see page 10 of the ITO).

Question:
The ITO Part B: ITO Response Schedule Question 2.1 - Insurance refers to (i) Public & Products Liability Insurance and (ii) Professional Indemnity Insurance with the minimum value per Part B: Contract Details. I cannot find reference to the insurance values for these two insurances in Part B. Can you please confirm the required insurance values for (i) Public & Products Liability Insurance, and (ii) Professional Indemnity Insurance.

Answered on 10/Sep/2024 04:03 PM:


Hi Jody,

Apologies, the minimum for both Insurances is $20M per Occurance.

Question:
Can you please confirm that there is no word or page limit for question 4.1 Overview of Supplier in the Part B: ITO Response Schedule.

Answered on 10/Sep/2024 04:03 PM:


Hi Jody,

There is no word limit.

Question:
In relation to question 6.2 Social Objectives in the Part B: Response Schedule, can you please confirm if you have to respond to question 6.2(b) and (c) if you are NOT a social enterprise.

Answered on 10/Sep/2024 04:07 PM:


Hi Jody,

No you do not need to fill out (b) and (c) if you have identified the answer to (a) as 'No'

Question:
Can you please clarify the Briefing Session. I registered as per instructions for the briefing session, stated as being at 1pm on the 12 September 2024. I have been sent a link for the Mental Health Wellbeing session at 12pm on 10 September 2024. I have sent subsequent emails to contracts@qmhc.qld.gov.au but have not had a reply. Please advise asap.

Answered on 10/Sep/2024 03:30 PM:


Hi Jody,

Apologies for this.

A new link has been sent. Please let me know if you dont receive it.

Question:
In relation to the $400k budget, is it at the applicants discretion how the funds will be spread year on year?

Answered on 26/Sep/2024 11:06 AM:


Hi Jody,

Apologies for the delayed response. Yes and No, You will need to identify the spending in the Budget Template Proposal, if your agency is successful, this proposal will then be subject to negotiations before an agreement is signed.

Question:
Thank you for providing the proposed Budget Template. In the instructions (line 4 column B) it states that the life of the funding will be 2.5 years (max 3). This is therefore assumed as being 2024/25 + 2025/26 + 2026/27 financial years. The budget proposal template only has columns for 2024/25 and 2025/26 years. There is no column for the 2026/27 year. Please advise.

Answered on 12/Sep/2024 11:47 AM:


Hi Jody,

Not sure what happened there. My version is still showing the 3 columns. I have removed the last upload and re uploaded it and it seems to have worked. Let me know if it hasnt.