Question:
How do i apply for the briefing secession on the 17th September2025?

Answered on 10/Sep/2025 03:24 PM:


Please see instructions under Section 1.3 Indicative Timetable of the RFQ document

Question:
Is the current model TBM aligned, if not TBM aligned can we assume there is design uplift required?

Answered on 29/Sep/2025 10:53 AM:


Refer to Addendum #1

Question:
Are the data sources, transformations and current model design documented?

Answered on 29/Sep/2025 10:54 AM:


Refer to Addendum #1

Question:
Are costs allocated based on Client facing services (final services to business) and how many services are costed and allocated?

Answered on 29/Sep/2025 10:54 AM:


Refer to Addendum #1

Question:
How is your current budgeting process managed? For example, can we assume it is cost centre and account-based budgeting?

How frequent is the forecasting cycle?

Answered on 29/Sep/2025 10:54 AM:


Refer to Addendum #1

Question:
For budgeting and forecasting, how many cost centre / area owners are there?

Answered on 29/Sep/2025 10:54 AM:


Refer to Addendum #1

Question:
What are the total costs under management in the model?

Answered on 29/Sep/2025 10:54 AM:


Refer to Addendum #1

Question:
Will DPI assume the change management responsibility for the project?

Answered on 29/Sep/2025 10:55 AM:


Refer to Addendum #1

Question:
Are detailed stakeholder reporting requirements documented? How many reports are currently and expected to be available to stakeholders?

Answered on 29/Sep/2025 10:54 AM:


Refer to Addendum #1

Question:
Hi team,

Can you please answer following questions in Attachment 1 – ITFM Functional and Non-Functional Business Requirements?

Section 3 – Planning & Budgeting

1. Based on the supplier briefing, our understanding is that ITP functions as a shared service centre within the Department of Primary Industries (DPI), providing IT, Digital, Infrastructure and related services to other Queensland state agencies.

o Please confirm if this is accurate.

o Do any special-purpose grants or contributions flow directly to ITP for these services, or are such funds attributed and allocated by DPI under a defined cost-allocation method?

2. Please describe your current budgeting, planning, and forecasting processes.

o Which tools or systems are presently in use?

o What key business challenges or improvement areas are you seeking to address?

3. How is compensation budgeting carried out?

o Is it performed at the individual employee level, the position level, or both?

4. Does ITP hold fixed assets?

o If so, how are you budgeting for depreciation and asset maintenance costs?

o Is budgeting performed at the individual asset level?

5. How are non-compensation operating expenses budgeted?

o Please identify the principal cost drivers used in this process.

6. Is long-term financial planning (LTFP) undertaken?

o If yes, what is the duration of the LTFP cycle?

o Is it based on the annual budget?

o Which drivers (e.g., EBA percentage increases, CPI, revenue growth) are used?

7. How frequently is forecasting performed during the financial year (e.g., monthly, quarterly)?

o Is the forecast limited to the current year or extended to multiple future years?

8. Which HR system is currently used within ITP?



Section 2 – Cost Transparency

9. What level of cost allocation is required?

o For example: shared services allocation, IT-department only, technology-solution level, or consumer level.

10. Please outline your current chart of accounts structure in brief.

o How many segments are in use?

11. How frequently is costing performed (e.g., monthly, quarterly)?

12. Provide a brief description of the current costing process and how it is managed.

13. Have logical cost-allocation flows already been defined, or will consulting support be required to develop these?

14. Are you seeking to develop an internal pricing model within the cost-allocation framework, and can actual billing details be sourced against individual business units?

Answered on 29/Sep/2025 10:53 AM:


Refer to Addendum #1

Question:
Apart from integration with SAP, please provide the list of data sources that need to be considered ? Does the department have any data that is being manually uploaded to the ITFM tool ?

Answered on 03/Oct/2025 11:42 AM:


Ref to Addendum #2

Question:
Document 'VP478124_Request for Quote ITPR20251602 Financial Management (ITFM) System' Section 1.2 states closing date of the tender is 15th October and Section 1.3 states the closing date to be 10th October. Please confirm the closing date of this tender.

Answered on 01/Oct/2025 04:10 PM:


Apologies for the error.

Please note the closing date is 10 October 2025.

Question:
We understand the implementation and support services are to be provided from Australia. Could you please confirm if any of the services can be provided from global locations? If so, which services would those be?

Answered on 03/Oct/2025 11:43 AM:


Ref to Addendum #2