Question:
1. Shipping Schedule and Operational Rhythm

• Could you elaborate on how shipping schedules at Abbot Point are established and communicated to the launch crew? In particular:

• What is the notification window for daily schedules (e.g. when are movements scheduled and finalised)?

• What is the required notice period for shipping schedule changes?

• Are there any peak periods or seasonal fluctuations in movements we should be aware of?

• What is the expected service level or response time from launch notification to vessel deployment?

• Could you provide an indication of the typical and maximum transit times for:

• Launch berth to Pilot Board Ground?

• Launch berth to anchorage?

2. Vessel Provision and Responsibilities

• Are we expected to operate and maintain an existing vessel, or to supply our own vessel(s) for the service?

• What are the expectations around routine maintenance, breakdown repair, and planned servicing? How is the maintenance funded?

3. Land Transport Responsibilities

• Are we required to provide a vehicle and fuel, or is a vehicle provided by the port and we are only responsible for the driver?

• Are there any specific vehicle standards or branding requirements?

4. Crew Competency Requirements

• What are the minimum crew qualifications required for this service? Specifically:

• Are there local area knowledge requirements?

• Do you require a minimum MED (Marine Engine Driver) qualification?

• Any ongoing training or induction obligations?

5. Facilities and Rest

• Are there on-site accommodation or rest facilities available for launch crew?

6. Environmental and Regulatory Compliance

• Are there any local reef-specific protocols or additional environmental operating procedures required?

7. Contract Terms and Performance Measurement

• What are the proposed contract term lengths, and are there options for extensions?

• Can you outline the performance metrics used to evaluate the contract?

• Will there be any penalties for non-performance, or incentives for exceeding KPIs?

8. Extension of Time Request

• Could we please request and EOT of 10 working days

Answered on 01/Apr/2025 01:42 PM:


1. Shipping Schedule and Operational Rhythm

• Could you elaborate on how shipping schedules at Abbot Point are established and communicated to the launch crew? In particular:

-Via VTS and QSHIP - pilot boat crew are to remain abreast of the schedule and plan accordingly

• What is the notification window for daily schedules (e.g. when are movements scheduled and finalised)?

-As per the above, pilot boat crew are to remain abreast of the schedule and plan accordingly

• What is the required notice period for shipping schedule changes?

-As per Abbot Point port procedures manual published by MSQ

• Are there any peak periods or seasonal fluctuations in movements we should be aware of?

-Commercially driven by demand and supply cycles.

• What is the expected service level or response time from launch notification to vessel deployment?

-Vessel appropriately crewed and manned as per shipping requirements.

• Could you provide an indication of the typical and maximum transit times for:

• Launch berth to Pilot Board Ground?

• 1hr 15min (subject to conditions)

• Launch berth to anchorage?

• 1 hr 20min (subject to conditions)

2. Vessel Provision and Responsibilities

• Are we expected to operate and maintain an existing vessel, or to supply our own vessel(s) for the service?

• Operate an existing vessel as per contract document.

• What are the expectations around routine maintenance, breakdown repair, and planned servicing? How is the maintenance funded?

• As per contract document

3. Land Transport Responsibilities

• Are we required to provide a vehicle and fuel, or is a vehicle provided by the port and we are only responsible for the driver?

• Preferred option that you are to provide a vehicle.

• Are there any specific vehicle standards or branding requirements?

• As per requirements of Abbot Point Coal Terminal.

4. Crew Competency Requirements

• What are the minimum crew qualifications required for this service? Specifically:

• As per AMSA/MSQ requirements

• Are there local area knowledge requirements?

• Yes

• Do you require a minimum MED (Marine Engine Driver) qualification?

- Yes

• Any ongoing training or induction obligations?

• Yes

5. Facilities and Rest

• Are there on-site accommodation or rest facilities available for launch crew?

• No

6. Environmental and Regulatory Compliance

• Are there any local reef-specific protocols or additional environmental operating procedures required?

• As per MSQ requirements

7. Contract Terms and Performance Measurement

• What are the proposed contract term lengths, and are there options for extensions?

• As Per contract terms

• Can you outline the performance metrics used to evaluate the contract?

• As per contract terms

• Will there be any penalties for non-performance, or incentives for exceeding KPIs?

• As per contract terms

8. Extension of Time Request

• Could we please request and EOT of 10 working days

• No

Question:
Could we please request a site inspection. We would like to propose any day between the 1st of April 2025 and the 4th of April 2025.

Answered on 01/Apr/2025 01:44 PM:


yes, as needed, please advise so the incumbents can make appropriate arrangements.

Question:
Good afternoon,

Could you please provide clarification for the following information requests:

Commencement: The tender documents state the current contract expires on 22 August 2025. Kindly confirm the intended commencement date of the new contract.

Contract Duration: Please confirm the proposed term of the new contract. Clarification on the duration will assist with accurate budgeting and pricing.

Scope of Supplier Responsibilities

Shore Base Facilities: Please confirm whether the Supplier is expected to provide any of the following shore-based services or infrastructure:

• Stevedoring

• Waste disposal

• Crew accommodation

• Office space, toilets, and utilities

• Communications/navigation systems

• Land transfer vehicle and parking facilities

Berthing & Associated Fees. Please advise if the Supplier is required to provision for any of the following:

• Berth fees

• Port/Harbour dues

• Agency fees

• Access passes, MSIC, site inductions

• Any other indirect or operational costs

Maintenance Responsibilities. Please confirm:

• Whether spare parts and consumables for the pilot vessel are provided by the Port or chargeable to the Supplier.

• Whether the Supplier is responsible for slipping, refits, and annual/periodical surveys of the vessel.

• The expected level of support from the Port for vessel upkeep.

Operational Details:

• Will one or two pilot vessels be stationed at Bowen?

• What is the expected number of crew per rotation for service delivery?

• Is fuel supply to be included in the Supplier's pricing?

If you have any questions or require any further information, please let me know

Otherwise, I look forward to hearing back from you.

Thanks!

Isobella

Answered on 01/Apr/2025 01:45 PM:


Commencement: The tender documents state the current contract expires on 22 August 2025. Kindly confirm the intended commencement date of the new contract. 23/08/25

Contract Duration: Please confirm the proposed term of the new contract. Clarification on the duration will assist with accurate budgeting and pricing. - As per contract terms

Scope of Supplier Responsibilities

Shore Base Facilities: Please confirm whether the Supplier is expected to provide any of the following shore-based services or infrastructure: - As per your requirements to fulfil contract terms.

• Stevedoring

• Waste disposal

• Crew accommodation

• Office space, toilets, and utilities

• Communications/navigation systems

• Land transfer vehicle and parking facilities

Berthing & Associated Fees. Please advise if the Supplier is required to provision for any of the following: As per your requirements to fulfil contract terms.

• Berth fees

• Port/Harbour dues

• Agency fees

• Access passes, MSIC, site inductions

• Any other indirect or operational costs

Maintenance Responsibilities. Please confirm:

• Whether spare parts and consumables for the pilot vessel are provided by the Port or chargeable to the Supplier. -Port Maintenance team will assist with spares and maintenance, however, crew are to provide minor repairs and services as needed.

• Whether the Supplier is responsible for slipping, refits, and annual/periodical surveys of the vessel. - No, Port maintenance team take care of this.

• The expected level of support from the Port for vessel upkeep. - as per contract terms

Operational Details:

• Will one or two pilot vessels be stationed at Bowen? - one

• What is the expected number of crew per rotation for service delivery? - as per safe manning levels and as decided by the service deliverer.

• Is fuel supply to be included in the Supplier's pricing? - No

Question:
Based on addendum 01 confirming the 5-year contract duration, could clarification be provided as to how the CPI escalation needs to be presented within the pricing schedule and response document.

Answered on 11/Apr/2025 09:12 AM:


Annual escalation at March CPI