Tender Details
Gatton Research Facility Cleaning Contract
Business Name
Department of Primary Industries
VP Reference #
VP519152
Buyers Reference #
RI-GRF-2026-27-067
Opens
Friday 31 July 2026 (E. Australia Standard Time)
Closes
Friday 21 August 2026 05:00 PM (E. Australia Standard Time) CLOSED
Supplier query cut-off
Monday 17 August 2026 05:00 PM (E. Australia Standard Time)
Expected decision
Friday 04 September 2026 (E. Australia Standard Time)
Buyer Details
Business Name
Department of Primary Industries
Location
9 Langton St
Garbutt, Queensland 4814
Australia
WebSite:
https://www.daf.qld.gov.au/
Business Info
The Department of Primary Industries are dedicated to ensuring the production and protection of Queensland’s rich natural resources. This work is of critical importance to us, Australia and the planet. Operating within diverse environments and industries, each of our four business groups plays a vital role in this mission.
Contact Details
The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.
What the buyer is requesting
Details
a) The Customer has a requirement for the provision of cleaning services at the Site to ensure a clean, safe work environment and facilities are provided for workers, visitors, consultants and contractors.

b) The Site comprises of the following buildings as outlined in Appendix 1 – Site Plan:

i. Office Building/Reception

ii. Conference Room

iii. Exterior BBQ/Pergola Area

iv. Farm Office/Lunch Room

v. Office Building Farm Area -QPWS & LVGA

vi. Toilet Block (behind Pathology Laboratory)

c) The Supplier shall provide, at their own cost and expense, all things including labour, plant, equipment, and other materials necessary for the provision of cleaning services under this contract, including, but not limited to:

i. All personnel, plant, equipment, chemicals, and consumables as required

ii. Chemicals used on site need to provide both visible (aesthetic) and hygienic (microbiological) cleaning, they must be selected based on their efficacy and ability to provide results

iii. Any and all safety signage and fall from height protection equipment, and

iv. All labour and plant required for travel to and from site including vehicular travel.

d) The Supplier will perform the regular services between 4:00 pm and 6:30 pm each weekday Monday to Friday, excluding public holidays and weekends. Periodical cleaning activities may be conducted over weekends with prior authorisation by the Customer’s contract manager.
Background information / Compatibility requirements
Details
The Department of Primary Industries (DPI), through Research Infrastructure (RI), requires cleaning services at Gatton. The DPI facility in Gatton has a main office building, with an adjacent conference room and several smaller office and laboratory buildings in the farm area, accommodating approx. 70 DPI staff and tenants with daily cleaning to office spaces, laboratories and amenities Monday-Friday.

Cleaning services is essential to ensure that Research Infrastructure maintains a safe, hygiene and professional environment for employees, visitors and stakeholders. Clean and well-maintained facilities contribute to the health and wellbeing of all occupants, support operational efficiency, and uphold the organisation’s reputation.
Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits)
Details
Please note some vendors may receive a whatsapp message about this contract. This is not coming from the Department and we were unaware of if until the site visit. Please ignore.
Supplier lists selected
Lists
  • Cleaning Services, Equip, Supplies
Categories selected
Categories
  • Cleaning Services & Equipment & Supplies
    1: Commercial Cleaning
Regions of Service
Locations
  • Queensland
    1: Brisbane
    2: West Moreton

All Regions of Service locations are within Australia.
Information requested by others
04/Aug/2026 10:04 AM
Question:
Good morning

Can you confirm if there is an opportunity for a site visit?

Answered on 04/Aug/2026 10:13 AM:


This RFQ has an optional industry briefing on Tuesday, 11 August 2026.

Suppliers will meet at: 107 John Howie Memorial Drive, Lawes QLD at 11:00 am.

Two representatives per company will be permitted to attend.

The Customer does not give any warranty as to the condition of the site or anything located at the site.

Please register for the site visit / industry briefing via email no later than 5:00 PM, Friday, 7 August 2026 via leisa.bradburn@dpi.qld.gov.au.

The following registration details are required: company name; name, email address and contact number for each attendee.
06/Aug/2026 04:09 PM
Question:
Consumables

Page 15 of the contact states the supplier is responsible for the provision of consumables.

Can DPI please provide spec and historical data of consumables usage for us to then estimate monthly/annual pricing?

The items require quantities are:

Paper hand towel

Toilet paper

Liquid hand soap

Tablets/hygiene treatment for urinals

Air freshener

Bin liners

Answered on 13/Aug/2026 01:23 PM:


The previous cleaning contract supplied all the consumables. DPI does not have a record of these amounts
06/Aug/2026 04:09 PM
Question:
ize of building

Can DPI please provide size and floor type of each buildings’ cleanable areas?

The floor plan named GRF-cleaner_floor_types_v3 provides size and floor type for the river side offices, but not the main office area.ize of building

Can DPI please provide size and floor type of each buildings’ cleanable areas?

The floor plan named GRF-cleaner_floor_types_v3 provides size and floor type for the river side offices, but not the main office area.

Answered on 13/Aug/2026 01:23 PM:


Please see attached document - Gatton Research Facility additional information
10/Aug/2026 12:51 PM
Question:
Hi, do you prefer a locked in price for consumables or to be billed on consumption/use?

Answered on 13/Aug/2026 01:22 PM:


please bill as per use but the quote can be an estimate of what may be used.
13/Aug/2026 02:24 PM
Question:
Contract Term Clarification

Contract Details V2 states the Contract Term as 1 July 2026 to 30 June 2027. As the RFQ closes on 21 August 2026, could DPI please confirm the intended contract commencement date and corresponding end date?

Answered on 13/Aug/2026 02:27 PM:


The contract will start on the date the last party signs the contract and finish 30 June 2027, unless extended with written notice.
13/Aug/2026 02:50 PM
Question:
Pricing Period Clarification

Thank you for confirming that the Contract will commence on the date the last party signs and conclude on 30 June 2027. As the Pricing Table requests a “TOTAL for 12 months of service and consumables”, could DPI please confirm whether tenderers should provide pricing on a 12-month annualised basis, notwithstanding that the initial Contract Term may be less than 12 months?

Answered on 13/Aug/2026 02:55 PM:


Please quote on a weekly/monthly basis
Updates made to this Request
13/Aug/2026 01:27 PM
Please note: The following attachments have been recently added.

1. Added: Gatton Research Facility additional information.pdf

2. Added: RI-GRF-2026-27-067 Gatton Cleaning contract details V2.docx

Please consider these attachments when responding.