Tender Details
Access this Tender
Supplier Onboarding and Supplier Payment
Business Name
University of Southern Queensland
VP Reference #
VP513993
Buyers Reference #
HUB#113529
Opens
Friday 19 June 2026 (E. Australia Standard Time)
Closes
Friday 10 July 2026 05:00 PM (E. Australia Standard Time)
Supplier query cut-off
Friday 10 July 2026 05:00 PM (E. Australia Standard Time)
Expected decision
Friday 17 July 2026 (E. Australia Standard Time)
Buyer Details
Business Name
University of Southern Queensland
Location
West St.
Ipswich, Queensland 4305
Australia
WebSite:
http://www.unisq.edu.au
Business Info
University of Southern Queensland
Contact Details
The buyer has elected to have their personal and contact details hidden. These details will be revealed at the buyers discretion.
What the buyer is requesting
Details
The University of Southern Queensland (UniSQ) is seeking to procure a Supplier Onboarding, Identity Verification and Banking Validation Solution, including implementation, integration, training, and ongoing support services.

The solution is required to address current challenges in supplier onboarding and master data management, including manual validation processes, fragmented workflows, and limited automated controls, which present risks relating to fraud, duplicate records, and inaccurate supplier data.

The proposed solution must enhance supplier identity verification, banking validation, data integrity, and ongoing change controls while ensuring compliance with audit, governance, and regulatory obligations.
Background information / Compatibility requirements
Details
Objectives of the ITO include:

• Strengthen integrity and accuracy of supplier master data

• Reduce fraud, error, and duplicate supplier records

• Enable robust identity and banking validation

• Support accurate and timely supplier payments

• Reduce manual processing and improve operational efficiency

• Enhance auditability, transparency, and compliance

• Align with UniSQ digital transformation and enterprise architecture standards.

In Scope:

• Supplier onboarding workflows and portal (domestic and international)

• Identity verification (e.g. ABN/ASIC, digital identity)

• Bank account validation capability

• Duplicate detection and data quality controls

• Supplier change management workflows

• Integration with PeopleSoft and related systems

• Reporting, dashboards, and audit trails

• Implementation, configuration, training, and support

• Optional historical supplier data cleansing

Out of Scope:

• Replacement of core finance or procurement systems

• Non-supplier master data domains (e.g. HR, student data)

• Enterprise-wide data remediation programs
Questions asked by the buyer
Question 1
Offers will be evaluated against the following criteria:
• Functional capability
• Security, privacy and data governance
• Integration capability
• Implementation approach and methodology
• Supplier capability and experience
• Cost and value for money

Mandatory criteria include:
• Compliance with QITC framework and contract terms
• Compliance with UniSQ security, privacy, and data hosting requirements
• Demonstrated identity and bank validation capability
• Proven integration with PeopleSoft Financials
• Disclosure of hosting model and data residency
Attachments to this Request
Documents
5
Supplier lists selected
Lists
  • IT & Telecomms
Categories selected
Categories
  • IT & Telecomms
    1: Services - Managed Services
    2: Services - Software Support & Maintenance
    3: Software - Computer Software
    4: Software - Programs
    5: Software - SaaS
Regions of Service
Locations
  • Queensland
    1: Darling Downs

All Regions of Service locations are within Australia.
Information requested by others
23/Jun/2026 09:59 AM
Question:
Greetings,

We are Software Escrow Service providers.

The documentation is silent on whether software escrow services are required for this solution.

Have software escrow services been considered?

Have software escrow services been rejected?

Given the cost of software escrow services is modest, typically less than $1000 per annum, what process will be followed when selecting a software escrow provider?

Thank you

Software Escrow Guardians

Answered on 23/Jun/2026 12:15 PM:


Question 1 - Have software escrow services been considered?

Answer 1 – No.

Question 2 - Have software escrow services been rejected?

Answer 2 – No.

Question 3 - Given the cost of software escrow services is modest (typically less than $1,000 per annum), what process will be followed when selecting a software escrow provider?

Answer 3 - Unable to determine at present. Awaiting submissions from ITO respondents.
Updates made to this Request
23/Jun/2026 02:28 PM
Please note: The following addendum has been recently added.

1. Added: (Addendum) Addendum Number 1 HUB#.pdf

Please consider this addendum when responding.

25/Jun/2026 10:12 AM
Please note: The following addendum has been recently added.

1. Added: (Addendum) Addendum Number 2 HUB#113529.pdf

Please consider this addendum when responding.

26/Jun/2026 03:25 PM
Please note: The following addendum has been recently added.

1. Added: (Addendum) Addendum Number 3 HUB#.pdf

Please consider this addendum when responding.