Question:
Good Afternoon,

The RFT document has the closing date as the 27th November, and Vendorpanel has the scheduled closing date as the 28th November.

May we request a 1 week extension from the confirmed closing date please.

Answered on 04/Nov/2025 09:48 AM:


Hi, unfortunately the request for an extension of the closing date is not granted. Council has milestone dates to meet for this tender and relevant projects, pushing the extension date will impact and encroach these milestones.

Question:
We have received the meeting locations, but can I confirm the meeting date and times?

Answered on 04/Nov/2025 12:11 PM:


Hi,

The meetings times are within the Request for Tender document, however they are;

Meeting 1 – Tivoli Sporting Complex - Thursday, 6 November 2025, 8am

Meeting 2 – Redbank Plains Recreation Reserve - Thursday, 6 November 2025, 10am

Please use the QR code or form link within the Request for Tender document to RSVP.

Question:
Hi ICC,

Based off the conversation at Tivoli Sports Field during the site meeting, it was noted the Geotech report was missing from the tender package sent.

Could ICC provide a copy of the Geotech report?

Also mentioned was a possible EOT - Could ICC provide a further 1 week extension for the Tivoli Tender - 5th of December?


Thanks

Answered on 11/Nov/2025 12:02 PM:


Hi, Council has provided copies of the geotech reports for both sites which should be accessible.

An EOT to the closing date/time has been discussed, an extension of time will be done to 2pm, 3 December 2025.

Unfortunately, Council is on an extremely tight deadline in the assessment of Tenders received to meet Council meeting deadlines for early 2026 adoption of the recommendation.

Question:
Good morning,

Are tenderers to adjust the Pricing Schedule based on our take off as the RFT states: "Tenders submitted shall be priced based on Council’s 100% detailed design Bill of Quantities (BOQ) issued at Tender. Price revisions shall be requested from shortlisted Tenderers on Council’s Issued for Construction BOQ between 14-20 January 2026"? In addition, the Pricing Schedule states: "QUANTITIES WITHIN SCHEDULE WILL BE CONFIRMED ON ISSUE OF IFC DRAWINGS PRIOR TO FORMAL CONTRACT AWARD"?

Answered on 14/Nov/2025 09:58 AM:


Tenderers are not to adjust the pricing schedules. The current pricing schedules released with the tender are based on Council's 100% detailed design. Council is still in consultation with our designer for final amendments with an Issued for Construction version due in January 2026. If there are any alternative products, innovative solutions or items assume to be required and not included in the BOQ then there is an area at the bottom of each BOQ with free space to include additional pricing required.

Question:
In relation to the stormwater drainage items, the BOQ states that Council will be providing the RCP's and RCBC's (excluding bases) and the headwalls. What items will Council be supplying in relation to the access chambers, field inlets and gully pits? Can Council please specify exactly what will be supplied in relation to these. Thanks.

Answered on 19/Nov/2025 03:44 PM:


Confirming that all Access chambers, field inlets and gully pits will be principal supplied items and that the only items that will not be supplied will be the concrete culvert bases. Reiterating that the Contractor will be required to price the collection and unloading at site of the Principal supplied items from Westaways Pit located at 740-786 Pine Mountain Road, Pine Mountain.

Question:
Hi,

Please review and advise in relation to the following:

1) Tivoli hydraulics, the fire water main (HVAC39XW.01) and sewer main items (HVAC38XD.00) seem to have been copied from the Redbank BOQ directly and are not applicable to Tivoli?

2) All hydraulic items (internal to site and external) have been put under the BOQ heading of External Services Supply (UU). confirming that this was not intended to be separated into internal and external?

3) The Redbank water supply item (HVAC39XW.00) does not seem to capture the full extent including the 65mm and 25mm pipes but only notes 100mm. The Tivoli one includes all size. please advise/amend to reflect works to be priced?

4) The Redbank retaining walls are noted as concrete sleeper in the BOQ but plans 412 and 413 show sandstone blocks. what type is to be included in pricing?

5) The Tivoli BOQ has an item for `collectable fence to MRTS14' of 247m but the tender MRTS 14 does not have any details about this fence type. the fence plan 405 for that quantity has a note which refers to Type 2 which is from the standard drawing SR33. please advise what fence type this is meant to be?

Answered on 26/Nov/2025 07:51 AM:


1. Correct not applicable – please ignore Line 117 – Task No. HVAC39XW.01.

2. Yes – confirming that heading is incorrect and includes both internal and external services.

3. 25mm – 291 lin/m, 50mm - 27 lin/m, 65mm – 61 lin/m

4. Please allow for Sandstone block retaining walls. Quantities as per BOQ.

5. BOQ should state “collapsible” in place of collectable with drawing attached of specifications – INF05094 Tivoli Sports Field Fence Details 408B.

Fence plan INF05094 Tivoli Sports Field Details 408 B.pdf will be loaded following response to this RFI.

Question:
For the road base and sub base items (HGA40004.01 and 01.a) in the BOQ for Redbank Plains, Secugrid 40/40 is included in both of their descriptions and another item (HJN43504.01) is included for Combigrid, this would suggest 3 grid layers. however the pavement plan 500 notes 1 x combigrid on subgrade and 1 x secugrid on top of sub base. Tivoli has the 2 grid items shown separately and not in the base/sub base item descriptions. please amend accordingly.

Answered on 26/Nov/2025 07:53 AM:


Ignore Line Item HJN43504.01 and to include the price for the supply and placement of Combigrid 40/40 in Line 57 of the BOQ – Task No. HGA40004.01a on the Redbank Plains Sports Field BOQ.

Question:
Good afternoon,

We kindly request a short extension of time for the Tivoli Sporting Complex / Redbank Plains Recreation Reserve tender to the 5th. Several subcontractors have advised delays in returning quotes due to the time of year, and we require this information to finalise an accurate submission. Thank you for your consideration.

Answered on 26/Nov/2025 07:59 AM:


An EOT to the closing date/time was extended to 2pm, 3 December 2025.

Council is on extremely tight deadlines for this Tender in order to submit recommendations to Council early 2026.

No further requests for EOT shall be considered.

Question:
Hi, we are trying to reconcile the bulk earthworks and topsoil works relative to the BOQ and volumes provided and request clarification about the following please:

1) in the redbank BOQ there is an item (HEA32003.01P) for stripping of topsoil with a volume of 7,185m3 but according to plan 411 earthworks note 5 the earthworks volumes in the table on the plan includes for topsoil volume. please review and advise?

2) in the redbank BOQ there is an item (HED32101.01) for earthworks excavation with a volume of 20,502m2 which corresponds to the value on the table on plan 411. however there is a table on plan 410 which has different values on it. not sure why the values are different or if they are meant to be for each page individually etc. please review and advise?

3) Same as above (different volumes on the 2 plans) but for the backfill item (HEL32401.01) in the redbank BOQ. Please review and advise?

4) on the tivoli plan 410 there are 2 earthworks tables with volumes in them. The BOQ earthworks excavation and backfill items have the volumes from the second table, what are the volumes in the top table for?

5) The tivoli boq also has an earthwork stripping item but the table on plan 410 note 5 also says that it is included in the earthwork volume. Please review and advise?

6) Redbank topsoil: The BOQ has a provisional qty if required item (HKM50709.01P) for imported topsoil, please advise whether this item includes the topsoil to the sports playing fields also or only the non sports playing field areas?

7) Tivoli topsoil: same as above query

8) topsoil generally, The BOQ's have an item for stripping topsoil as well as an item for imported topsoil (provisional qty if required) and installation of the imported topsoil. the BOQ's do not have an item for respreading the stripped topsoil or exporting any surplus topsoil. please advise the intent in relation to topsoil? i.e strip and respread to wherever needed on site and then import or export ? Please review and update BOQ's as needed to reflect intent for pricing purposes?

9) for plan earthworks volumes in parts of the site which are in a fill situation, please check and confirm that the volume of fill has been calculated from the bottom of the topsoil removal level to the design level and not from the existing surface level to the design level?

10) are we able to get the TIN model for the earthworks please?

Answered on 26/Nov/2025 08:22 AM:


1. On review, the estimated volume of topsoil stripping was partially included within the total cut volume shown in the table on drawing INF5095 / 410 – please disregard erroneous Note 5.

The quantity for stripping of topsoil in BOQ line item HEA32003.01P is an estimated volume based upon the geotechnical report, which found an average topsoil depth across the site of approx. 200mm.

*Please note that the BOQ line item total had the stripping of topsoil volume based on 150mm depth, so that is updated to be based upon the 200mm strip depth, totaling 9,581m3 and is updated in the attached Redbank BOQ.

Based on this review, the total excavation volume for Redbank Plains in BOQ line item HED32101.01 is 15,822m3.

2. The “correct” total excavation volume on the Redbank Plains plans provided is 22,784.486m3 from drawing INF05095 / 410 (see response to point 1 above for updated excavation volume).

Disregard the details in the table on Earthworks plan INF05095 / 411

3. The correct total fill volume is 20,813.008m3 as per plan INF05095 / 410.

Disregard the details in the table on Earthworks plan INF05095 / 411

4. The top table indicate the totally Earthwork volume within Q100 zone. This is for Council information only

5. On review, the estimated volume of topsoil stripping was partially included within the total cut volume shown in the table on drawing INF5094 / 410 – please disregard erroneous Note 5.

The quantity for stripping of topsoil in BOQ line item HEA32003.01P is an estimated volume based upon the geotechnical report, which found an average topsoil depth across the site of approx. 150mm.

*Please note that the volume of stripped topsoil to come from the cut area at the north-east corner of the site is unconfirmed as there is a mound of unknown material there and only two boreholes were taken.

Based on this review, the total excavation volume for Tivoli in BOQ line item HED32101.01 is 15,337m3, and is updated in the attached Tivoli BOQ.

6. This quantity is only for the non-sports field playing areas and is dependent upon the actual volume of stripped topsoil won on-site.

7. This quantity is only for the non-sports field playing areas and is dependent upon the actual volume of stripped topsoil won on-site.

8. Refer to MRS04 section 2.2.2, which details the work items relating to stripping of topsoil, and includes stockpiling and use (i.e. respreading).

The import and installation of imported topsoil is provisional – refer to point 1 and 5 for Redbank Plains and Tivoli, respectively.

9. The volumes were calculated from the existing surface to the design level (with partial inclusion of topsoil). As we could not absolutely confirm the topsoil depth. As such, provisional allowances are included in different line items, generally as explained in the previous points above.

10. Council will only be supplying TIN and other survey information to short listed companies.

Question:
In the Turf Specification Tech Note, figure 3 shows a 125mm stone layer with a covering 15mm blinding sand layer to the sports fields. Can Council please confirm where this is to be priced in both BOQ's. Thanks.

Answered on 26/Nov/2025 09:29 AM:


include the installation of the 125mm stone layer with a covering 15mm blinding sand layer to the sports fields under EBS Code HVLC9533.01 – Sports Field Turf for both projects.

Question:
Hi, 1) key subcontractors have advised that delays in quoting are occurring due to workload and delays in getting quotes from their suppliers.

2) many queries are still outstanding and when responses are received we will need to reconcile them into our estimate.

We request that the tender closing date be extended accordingly please?

Answered on 26/Nov/2025 09:37 AM:


no further EOT for the tender period are able to be granted, this has been noted a couple of times and also discussed and communicated early on in the Tender release and site meetings.

As per Request for Tender, shortlisting will occur based on qualitative scoring, pricing and qualitative assessment will be done after price revisions are requested from the shortlisted Tenderers. This will allow shortlisted Tenderers to re-confirm/revise pricing on Council’s Issued for Construction BOQ between 14-20 January 2026.

Question:
Whilst it is not covered or shown in the tender, is there a requirement for Electronic Scoreboards or a LED Video Scoreboard?

Happy to provide our recommendation forward to supply and installed by others if required.

Thank you.

Answered on 26/Nov/2025 09:37 AM:


Electronic Scoreboards or an LED Electronic scoreboard does not form part of the scope and is therefore not required