Tamworth Regional Council

Q026-2026

Tuesday 26 August 2025 (AUS Eastern Standard Time)

Wednesday 17 September 2025 11:00 AM (AUS Eastern Standard Time) CLOSED

Wednesday 17 September 2025 11:00 AM (AUS Eastern Standard Time)

Wednesday 24 September 2025 (AUS Eastern Standard Time)

Tamworth Regional Council

474 Peel St
Tamworth, New South Wales 2340
Australia

https://www.tamworth.nsw.gov.au/

Tamworth Regional Council is a local government area in the New England region of New South Wales, Australia. The area under administration is located adjacent to the New England Highway and the Main North railway line. It was established in March 2004 through the amalgamation of the former City of Tamworth with surrounding shires of Barraba, Manilla, Nundle and Parry.

Zac Wheatley

Senior Project Officer

67675412

0423452066

None Provided

z.wheatley@tamworth.nsw.gov.au

Tamworth Regional Council is seeking quotes from suitably qualified suppliers for the provision and delivery of swimming pool chemicals to six public aquatic facilities located across the region. These facilities are situated in Barraba, Kootingal, Manilla, Nundle, South Tamworth, and Tamworth City. The contract will commence in September 2025 and run for a period of 12 months, covering the full 2025–2026 pool season.

The scope of supply includes bulk deliveries of non-fuming hydrochloric acid and sodium hypochlorite, as well as palletised deliveries of calcium hypochlorite, sodium bicarbonate, cyanuric acid, and calcium chloride. Chemicals must meet specified quality standards, including minimum available chlorine percentages and concentration levels. Suppliers will be required to provide current Safety Data Sheets (SDS), chemical signage, and compliance advice, along with optional services such as emergency pump-outs and servicing of dosing equipment.

Due to limited on-site storage and restricted access (including lack of forklift access at most sites), deliveries will need to be staged throughout the season. Bulk chemicals must be delivered directly into storage tanks, with a minimum order of 1,000 litres. Packaged chemicals must be delivered into designated storage areas, with a minimum order of one pallet. All deliveries must be made within 14 days of receiving a purchase order, and suppliers must provide at least 24 hours’ notice prior to arriving on site.

This RFQ seeks a single supplier capable of meeting all delivery, compliance, and service requirements across the six sites. The Council is aiming for a streamlined and practical procurement process, with a focus on reliability, safety, and value for money.

Important Submission Requirements: Suppliers must read and acknowledge all documents attached to this RFQ, including the General Conditions of Contract, Specifications for Service, and the Submission Document. The Submission Document must be completed in full for the submission to be considered conforming. Incomplete submissions or failure to acknowledge the attached documents may result in disqualification from the evaluation process.

Tamworth Regional Council operates six public aquatic facilities across the region, each requiring a consistent and reliable supply of pool treatment chemicals in both bulk and palletised formats. The appointed contractor must ensure that all deliveries are compatible with each site’s handling capacity. Bulk chemicals such as Sodium Hypochlorite and Non-Fuming Hydrochloric Acid must be delivered directly into on-site storage tanks, while palletised chemicals such as Calcium Hypochlorite, Sodium Bicarbonate, Cyanuric Acid, and Calcium Chloride are to be supplied in manageable units including buckets, drums, or bags.

All six pool sites Barraba, Kootingal, Manilla, Nundle, South Tamworth, and Tamworth Olympic Pool are equipped to receive both delivery formats. However, due to limited access and the absence of forklift equipment at these locations, deliveries must be carefully planned for manual unloading or the use of pallet jacks. Packaging must be robust and suitable for safe handling and storage, and all delivery activities must adhere to applicable safety, environmental, and regulatory standards to ensure the protection of personnel and the surrounding environment.

Tamworth Regional Council aims to secure a reliable and compliant chemical supply service that ensures uninterrupted operation across six public aquatic facilities. The desired outcome is a streamlined, safe, and cost-effective delivery of pool treatment chemicals in both bulk and palletised formats, tailored to each site’s infrastructure and handling capacity.

All chemicals must meet specified concentrations and purity standards, with packaging that is robust, clearly labelled, and compliant with the Globally Harmonized System (GHS). A minimum 12-month warranty on chemical quality and packaging integrity is required, and any damaged or non-compliant goods must be replaced at no cost to Council.

The contractor must also comply with all relevant legislation, including the Work Health and Safety Act 2011 (NSW), the Australian Dangerous Goods (ADG) Code, and EPA guidelines. Safety Data Sheets (SDS) must be provided for each chemical upon delivery, and all transport and handling procedures must meet regulatory standards.

Service Level Agreements (SLAs) include providing a minimum of 24 hours’ notice prior to delivery, completing deliveries within 14 calendar days of purchase order issuance, ensuring 100% accuracy in chemical specifications and quantities, and coordinating unloading into designated storage areas in line with site-specific safety protocols.

Delivery documentation must include signed dockets and batch records, and any issues must be resolved within 48 hours. Clear and timely communication with Council staff is essential to ensure safe access and minimal disruption to facility operations.

• New South Wales
  1: Central West
  2: Far West
  3: Hunter
  4: Illawarra
  5: Mid-North Coast
  6: Murray
  7: Murrumbidgee
  8: North Western
  9: Northern
  10: Richmond-Tweed
  11: South Eastern
  12: Sydney

All Regions of Service locations are within Australia.

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