Question:
Is this QFleet Vehicle Telematics Services tender intended to replace the expiring "QF0716 - Telematics and Fleet Optimisation Services"?

Answered on 03/Sep/2025 07:20 AM:


Yes

Question:
For the purposes of appropriately scoping our proposal, could you please advise the approximate size of the fleet managed under this arrangement, even at an indicative level?

Answered on 12/Sep/2025 10:18 AM:


The size of the fleet will vary depending on which Eligible Customer (Department/ agency) engages a supplier under the SOA, and what their fleet numbers are.

Question:
Good afternoon team,

Are we meant to complete any part of follwing documkent? or it is just a Draft for our referance?

Attachment_A-SOA_Details_including_Conditions Critical.

Thank you for your assistance.

Answered on 18/Sep/2025 04:24 PM:


Suppliers are required to complete (draft) the Attachment A- SOA Details including Conditions document, as much as is possible, and return this draft document with their submissions/ offer.

Question:
We understand there is ~10,000 vehicles in this oportunity.

Please advise the share of vehicle types.

EG - 50% passenger car, 20% light commercial vehicles, 20 % Trucks and 10% buses.

Answered on 19/Sep/2025 11:52 AM:


The vehicle types and volumes will be determined / confirmed by the Eligible Customers (departments/ agencies) who utilise the SOA to directly engage Suppliers to provide their Telematics products and / or services.

Question:
Hello,

I hope this email finds you well.

In reviewing the ITO documentation, I noted the requirements for Professional Indemnity Insurance. At present, our company does not hold these specific policies; however, we confirm that should the outcome of this ITO be successful for our business, we will ensure this policy is in place prior to the commencement of the contract.

Could you please advise how you would like us to respond to 'Schedule A - Question 2.23 - Insurance' - given our current position? For example, should we note our commitment to obtaining the required insurances prior to project commencement, or would you prefer us to respond differently?

Thank you and regards,

Maria Fadel

Thank you for your guidance, and please let me know if you require any further information from our side.

Regards,

Answered on 23/Sep/2025 03:06 PM:


The required insurance policies mentioned in the ITO are mandatory.

Section 1, Subsection 1.5.2 h) of the ITO states " compliance with, or willingness to comply with, the insurance and liability requirements (as specified in Schedule A- Supplier Response Schedule 2.2.3)."

Suppliers will need to either provide evidence of existing insurance and liability policies or document their intention to obtain said insurance / liability policies, within a specified/ agreed timeframe, if their offers prove otherwise successful.

Question:
If the is a MUST for a particular Business Requirement that cannot be met by our solution offering, would the total submission not be evaluated?

Answered on 25/Sep/2025 09:26 AM:


The Requirements categorised as "MUST" have been deemed as mandatory requirements for this product/ service. As such, any offering unable to meet these mandatory requirements will need to be deemed unsuitable for this purpose at this time.

Question:
Hello,

1. Can you please provide a potential vehicle and non-vehicle asset list, with at least the types of vehicles included in the current fleet/potential fleet.

2. Attachment 2 - TR13 - Can you please confirm what the meaning of this requirement is “The solution MUST ensure that any API’s can all data elements within the application can be accessed by API.”

3. Given that the question period ends on September 29th and the responses to those questions and any possible revisions to the requirements will have a direct impact on the bidder’s responses, we respectfully request a 1 week extension to the submission date from October 10th to October 17th.

Answered on 29/Sep/2025 08:43 AM:


1. QFleet and subsequent SOA Eligible Customers hold generic segment and fuel type vehicles, eg passenger vehicles, light commercial vehicles, ICE/ BEV/ PHEV.

2. Correction to Attachment 2 -TR13 - "The solution MUST ensure that any API's can access all data elements within the application".

3. QFleet will extend the closing date and time for questions to Tuesday 30 September at 2pm. The closing date and time for Offers remains as 2pm Friday 10 October 2025.

Question:
Hi,

We have a few questions pertaining to the VP476307 tender.

1. Can the customer please provide a potential vehicle and non-vehicle asset list, with at least the types of vehicles included in the current fleet/potential fleet. This will assist in the solution details we provide as part of the response.

2. Attachment 2 - TR13 - Can the customer please confirm what the meaning of this requirement is “The solution MUST ensure that any API’s can all data elements within the application can be accessed by API.”

3. Given that the question period ends on September 29th and the responses to those questions and any possible revisions to the requirements will have a direct impact on the bidder’s responses, we respectfully request a 1 week extension to the submission date from October 10th to October 17th.

Thank you.

Answered on 29/Sep/2025 08:45 AM:


1. QFleet and subsequent SOA Eligible Customers hold generic segment and fuel type vehicles, eg passenger vehicles, light commercial vehicles, ICE/ BEV/ PHEV.

2. Correction to Attachment 2 -TR13 - "The solution MUST ensure that any API's can access all data elements within the application".

3. QFleet will extend the closing date and time for questions to Tuesday 30 September at 2pm. The closing date and time for Offers remains as 2pm Friday 10 October 2025.