Question:
Good afternoon,

We would like to confirm whether it is possible to submit an offer to Cairns University?

Thank you

Answered on 20/Jun/2025 02:07 PM:


Hello,

My wording on the Request for Tender Section 1 - Tender Information is incorrect. It should read:

A tender for Townsville or Cairns or both Townsville and Cairns can be submitted.

Please use the following Response Schedule if only Cairns is being Tendered for.

000941 - Schedule 3 - CAIRNS - Response Schedules - HVAC-R

Please use the following Response Schedule if only Townsville is being Tendered for:

000941 - Schedule 3 - TOWNSVILLE - Response Schedules - HVAC-R

Please use the following Response Schedule if both Townsville and Cairns are being Tendered for:

000941 - Schedule 3 - TOWNSVILLE & CAIRNS - Response Schedules - HVAC-R

My apologies for the confusion. A formal Addendum will be uploaded shortly.

Alison

Question:
Good Morning,

We have noticed in various buildings that there is assets missing from the asset lists supplied, e.g.: Building 032 is missing 12 x FCU's, 2 x splits and 2 x Box A/C's. Just for clarification, do you only want us to quote on the asset lists supplied?

Thank you.

Answered on 23/Jun/2025 01:53 PM:


Hello,

In accordance with the Tender documents an asset audit be completed upon the award of this contract.

JCU acknowledges there are multiple missing assets from varying buildings across site.

Please quote only on the asset lists supplied.

After contract award the requested asset audit will be requested, this will be treated as a variation as required and as approved by JCU Estate. JCU are not interested in having box air conditioners as assets.

Regards

Alison

Question:
Is the site visit the Cairns Campus and where would you like us to go to meet for attendance? Thank you

Answered on 24/Jun/2025 02:42 PM:


Hi, yes this is for the Cairns site visit.

Meeting Location is on the notification - Building A4 Estate Directorate

Question:
Good morning,

Can you please advise if there is going to be a site visit for Townsville as well?

Answered on 25/Jun/2025 10:00 AM:


Helle,

Yes there will be a site visit for Townsville. I will send the notification shortly.

Regards

Alison

Question:
Would it be possible to request view-only remote access to the BMS at the two JCU sites as part of the tender evaluation process? This would assist us in understanding the current configuration, system reach, and functionality available on-site.

We note that the BMS may support additional capabilities such as:

- Adjustment of control logic and operational parameters (e.g. setpoints, pump/fan speeds)

- Fault detection and system alerts

- Integration with system perfromance analytics platforms

To assist in our technical assessment and ensure alignment with existing infrastructure, we would also appreciate clarification on the following:

- Is there a more current version of the publicly available BMS Guideline attached to this submission?

- Can you confirm whether there are current Operations & Maintenance (O&M) manual for the BMS' is available for the two campuses?

Answered on 26/Jun/2025 11:05 AM:


Hi

We are not providing BMS access to prospective tenderers as part of this process, upon successful award we will however provide view only access to the incumbent and upon award of this agreement to the successful company. We are however happy to provide the documents which may assisting understanding the current BMS functionality and control strategy over the various systems across site. Please note however the current BMS maintenance is currently under a maintenance agreement with another provider and does not form part of the maintenance required under this HVAC-R RFQ.

I will upload the BMS functionality documents shortly.

Cheers

Alison

Question:
Can you please confirm where you request "1 of Annual Clean & 1 Mid Year Minor/Filter Clean Only" On split sytems and room air conditioners do you want coil cleans to be completed with chemicals or are you looking for a general clean of the units?

Answered on 01/Jul/2025 11:48 AM:


Hello,

I can confirm that the 1 x Annual Clean is a chemical clean and the 1 x mid year is minor/filter clean only.

Cheers

Alison

Question:
Can you please confirm if the below equipment forms part of the HVAC maintenance scope and if so can you confirm frequency and tasking required

Chillers

Dehumidifiers

Duct Heaters

Fume Cupboards

Humidifiers

Ice Machines

Pumps

Pre conditioners

Rotary Heat Exchangers

Answered on 01/Jul/2025 11:45 AM:


Hello,

Please price in accordance with the Schedule 3 - pricing schedule. Additional items if required by JCU will be discussed with the successful tenderer.

Cheers

Alison

Question:
Hey Alison

There is no frequency or tasking required shown for Chillers, Dehumidifiers, Duct Heaters, Fume Cupboards, Humidifiers, Ice Machines, Pumps, Pre conditioners, or Rotary Heat Exchangers. Should we assume these are to be done every 4 months and also as the tasking is not defined for this equipment should we assume that visual inspections are required only? with no cleaning or other PM tasking for this equipment.

Answered on 01/Jul/2025 01:10 PM:


Hi,

No please leave these off of your tender proposal.

Cheers

Alison

Question:
In the Townsville asset list there is a double up of the assets for building 281 and no assets shown for building 027. Can you please confirm if there are any maintenances required for building 27 and if so please provide

Also i wanted to follow up on the below RFI

Is there a maintenance schedule available showing when the annual maintenance is due and when the annual full function fire tests are due? Also can you please provide a copy of the fire matrix for buildings requiring full function fire tests

Answered on 10/Jul/2025 02:54 PM:


Hello,

Townsville Tender ONLY - please note

Please ignore the double up on Tab Bldg 200, 281-284. You will see on this sheet it is requesting a Lump Sum price for Building 027 which is incorrectly labeled and a double up of Building 281. Please only price building 281 once.

Regarding assets for building 027 you will find this list on the Tab Bldg 026 & 027.

As discussed at the site visit this morning, I will upload all of the current fire matrices we currently have on file.

Alison

Question:
* As mentioned in previous RFI, as there is no frequency or tasking items required shown for Chillers, Dehumidifiers, Duct Heaters, Fume Cupboards, Humidifiers,

Ice Machines, Pumps, Preconditioners, or Rotary Heat Exchangers, should DA19 (B) be used as a guideline for maintenance pricing? Or fully excluded at this point.

Answered on 14/Jul/2025 12:38 PM:


Hi

- Ice Machines (Out of scope), Rotary Heat Exchangers (Out of scope), Chillers (All 310 Building Chiller Plant is maintained under a separate maintenance agreement) not included in this agreement.

- Dehumidifiers, Duct Heaters, Humidifiers are not included in this scope – run to failure strategy.

- Fume cupboards are under a separate maintenance agreement and are excluded from this agreement.

Preconditioners and pumps are included in this tender and per asset lists provided, and to be maintained 4 monthly as per the intent of this agreement.

Cheers

Alison

Question:
Hi

In Schedule 2 Scope of works, it mentions to include testing of 20% fire dampers across the site, annual thermo scanning of mech switchboards. Do you have total quantities of the fire dampers and mechanical switchboards located on the Cairns, daintree, malanda and TI sites?

Answered on 15/Jul/2025 07:17 AM:


• Fire dampers are covered by the fire maintenance and the BMS contractors during the annual testing.

• We get all our switchboards scanned by our T&T/RCD contractor, Norsafe and this done during one of the RCD testing.