Economy - 15%

1. How will you deliver the project efficiently?
(Briefly explain your approach to working efficiently while maintaining quality.)

2. What steps will you take to minimise costs?
(Outline any efficiencies, savings, or streamlined methods.)

3. How will you optimise site visits and resourcing?
(Explain how you will plan staff, travel, and assessments to avoid unnecessary time/cost.)

4. What tools or technology will you use to work more efficiently?
(List any software or systems that reduce effort or improve productivity.)

5. Provide an example of a previous project where you delivered work efficiently or under budget.

Demonstrated / Technical Capacity - 40%

1.Describe your experience delivering similar condition assessment projects.
(Include examples of facilities, parks, or asset portfolios you have assessed.)

2. Outline the qualifications and experience of your proposed team.
(Include any RPEQ engineers or specialist assessors.)

3. Explain your methodology for conducting condition assessments.
(How you inspect, record defects, rate condition, assess compliance, etc.)

4.Describe your approach to developing long-term maintenance and capital renewal plans.

5. Provide examples of previous projects where your work supported asset management planning or capital works prioritisation.

6. Explain how you ensure accuracy, consistency, and quality in your assessments and reporting.

7. Describe the tools, software, or systems you use for data collection, modelling, and reporting.

8. Outline your capability to meet the project deadline of 30 June 2026.

Value for Money / Price - 30 %

Please provide a detailed fee proposal breakdown.

The attached Schedule 6 - Response Annexures is to be completed and returned with your submission.

Support of Local Business - 15 %

1. Describe how your proposal supports the Ipswich local economy.
(e.g., local employment, local procurement, local subcontractors.)

2. Will any of the work be undertaken within the Ipswich region?
(If yes, provide details.)

3. List any Ipswich-based staff, subcontractors, or suppliers you will use for this project.

4. Explain how your organisation contributes to local economic development.
(e.g., training, apprenticeships, community involvement.)

5. Describe any initiatives your business undertakes that support local communities or regional growth.

Question:
Can you please clarify the closing date? The tender documents have 2pm 21 April 2026, VendorPanel has 2pm 28 April 2026. Thank you.

Answered on 01/Apr/2026 12:49 PM:


Thank you for you query.

The closing date has been extended to 2:00pm on 28 April 2026 to allow additional time due to the Easter long weekend.

Question:
Good morning. Can you please confirm the submission date and time as Vendor Panel has it recorded as 28 April 2026, however the RFO Conditions Document (Indicative Timetable) has it as Tuesday 21 April 2026. Thank-you

Answered on 02/Apr/2026 01:32 PM:


Thank you for your query.

The closing date has been extended to 2:00pm on 28 April 2026 to allow additional time due to the Easter long weekend.

Question:
Professional Indemnity Insurance Requirement

Subject: RFI – Professional Indemnity Insurance Requirement (RFQ 260206-000320)

Dear Robyn,

We are preparing our submission for RFQ 260206-000320 – Consultancy Services: Facility and Park Condition Assessment Program and seek clarification regarding the Professional Indemnity (PI) insurance requirement outlined in the RFQ and Proposed Agreement.

The RFQ specifies a minimum PI cover of $10 million. Our organisation currently holds $5 million PI insurance, which has been sufficient for similar condition assessment programs delivered for other Queensland local governments.

To ensure our submission is compliant, we request clarification on the following:

1. Will Council accept a PI insurance limit of $5 million for this engagement, given the nature of the services (non-invasive inspections, reporting, and advisory work)?

2.If not, would Council accept a commitment to increase PI cover to $10 million upon award of contract, prior to contract execution?

3. Alternatively, would Council accept a project-specific PI extension or aggregate uplift rather than a permanent policy increase?

We appreciate your guidance so we can finalise our submission in accordance with Council’s requirements.

Regards

Answered on 17/Apr/2026 04:43 PM:


Council will assess each fee proposal submission based on the selection criteria. and that they are encouraged to submit a reply.

Council may seek legal review on the PI insurance limits at the time of contract award.

We encourage you to submit a response.

Question:
RFI – Local Buy LB312 Pre-Qualification Status

Subject: RFI – Local Buy LB312 Requirement (RFQ 260206-000320)

Dear Robyn,

We are preparing our submission for RFQ 260206-000320 – Consultancy Services: Facility and Park Condition Assessment Program and seek clarification regarding the requirement for suppliers to be pre-qualified under Local Buy LB312 – Engineering & Environmental Consultancy Services.

Our organisation, Ascension Engineering Services Pty Ltd (ABN 51 671 123 443), is not currently listed under LB312. We have contacted Local Buy and confirmed that:

The LB312 panel is active until 31 October 2028

Local Buy is not currently accepting new applications

No refresh or tender process is presently open for new suppliers to join the panel

Given that the panel is closed to new entrants, we request clarification on the following:

Will Council accept a submission from a consultancy that is not currently pre-qualified under LB312, noting that it is not possible to apply at this time?

If LB312 pre-qualification is mandatory, would Council accept a commitment from us to apply at the next available LB312 refresh, once Local Buy opens the panel?

Alternatively, is Council able to engage suppliers outside the LB312 panel for this RFQ, given the specialised nature of the required assessments?

We are fully committed to meeting all technical, safety, and insurance requirements of the RFQ and wish to ensure our submission aligns with Council’s procurement framework.

Thank you for your guidance.

Kind regards,

Arun Nathan

Answered on 13/Apr/2026 01:33 PM:


Thank you for your query.

Council will consider submissions from consultants who are not currently pre-qualified under LB312.

We look forward to receiving your submission.

Question:
1) Could we please confirm cutoff time – Request summary report is 28-Apr and RFQ is 21-Apr?

2) Could we please confirm a NCA assessment is not required for this undertaking?

3) Could we please confirm the assessment period is 20 years?

4) We note the requirement for an RPEQ to undertake some structural assessments. This has the potential to add some additional costs to the assessment process, is this a mandatory requirement or would ICC be willing to accept an assessment performed by an assessor that is not RPEQ, but, has undertaken assessments of a similar nature for several years on many differing types of facilities (and also holds other notable registrations outside of RPEQ)?

Answered on 17/Apr/2026 04:40 PM:


Thank you for your query.

The closing date for the tender has been extended to 2:00pm on 28 April 2026.

Q - Could we please confirm a NCA assessment is not required for this undertaking?

A - No NCA assessment is required

Q - Could we please confirm the assessment period is 20 years?

A - Yes, 20 years

Question:
We note that the Consultancy Services – Facility and Park Condition Assessment Program request for quotation covers two key components, including assessment of Facility Assets and assessment of District Park Assets. Would City of Ipswich consider a proposal focussing on undertaking one of the components, such as the District Park Assets assessments, where a consultancy has a specific expertise in the scope of works required?

Answered on 17/Apr/2026 04:38 PM:


Council will award the contract to a consultant who can deliver both components - council are seeking value in the delivery in this instance.

Question:
Hi All,

Schedule 5 - Proposed Agreement (Professional Services Contract) has not been provided, can you please confirm where the current version can be accessed so we can undertake our legal review of the contract.

Kind Regards.

Answered on 13/Apr/2026 01:40 PM:


Thank you for your query.

The Proposed Professional Services Contract and Schedule 5 - Response Annexures have now been added to the RFT as an Addendum.

Question:
Does Council have a table comprising the number of Gassets per site including the number of Gassets by hierarchy (Parent / Children / Grandchildren)?

Answered on 17/Apr/2026 04:35 PM:


Council tracks its assets using gasset numbers in accordance with IPWEA standards the same as other Local Governments

Question:
Good afternoon,

Please can we request the asset identification numbers so we can more accurately identify the scope and price.

Would you have these assets in GIS?

Thanks so much.

Answered on 24/Apr/2026 01:32 PM:


Hello

A high level LIST of asset types is provided below to provide a response. GASSET numbers and other details will be provided to successful tenderer. Any other information on assets can be sourced through publicly available information (google street view/maps, Nearmaps, site visit etc).

Lobley Park – Churchill QLD 4305

• 10 park shelters

• 1 building/amenties

• Drinking fountains

• 8 Play equipment

• 7 BBQ’s

• Softfalls

• 8 shade sail shade structure

• Boundary elements/edges

• Bins/seats/lighting/miscellaneous

Joseph Brady Park – Barellan Point QLD - 4306

• 13 park shelters

• 1 building/amenities

• Drinking fountains

• 10 Play equipment

• 3 BBQ’s

• Softfalls

• 6 shade sail shade structure

• Boundary elements/edges

• Bins/seats/lighting/miscellaneous

Rotary Bicentennial Park – Redbank plains – 4301

• 6 park shelters

• 1 building/amenities

• Drinking fountains

• 33 Play equipment

• 3 BBQ’s

• Softfalls

• 8 shade sail shade structures

• Boundary elements/edges

• Bins/seats/lighting/miscellaneous

George and Eileen Hastings Condition- 125 Chubb St, One Mile 4305

• Car Parking

• Disabled Access

• Drinking Water Gazebos/Rotunda/Shelters

• Monument/Memorial

• Open Kick Around Areas

• Picnic Facilities/Seats/Benches

• Public Toilets

Sutton Park Sport Facility – Workshops St, Brassall 4305

• Car Parking

• Disabled Access

• Drinking Water

• Gazebos/Rotunda/Shelters

• Half Court

• Open Kick Around Areas

• Playground Equipment

• Picnic Facilities/Seats/Benches

• Power

• Public Toilets

• Recreational Pathways

Bob Gibbs Sport Facility – Springfield Panthers Rugby League Club (40-60 Springfield Parkway, Springfield 4300)

• Car Parking

• Gazebos/Rotunda/Shelters

• Half Court

• Open Kick Around Areas

• Playground Equipment

• Picnic Facilities/Seats/Benches

• Public Toilets

• Recreational Pathways

Question:
Hi,

Could you clarify the following please:

a) the scope says that the final and draft reports are to be in a "digital format compatible with Council IT" - could Council provide more clarity what this means and an example if possible?

b) the scope mentions "code violations" and "compliance review" - does that refer to a Building Compliance report undertaken by a building code professional/private certifier?

Thanks in advance.

Answered on 24/Apr/2026 01:31 PM:


Hello, please refer to the below response:

A) The main out come desired out of this requirements is that any photos links for example, in the report etc work as per expected. Council utilises a system called “objective connect” for large document sharing

B) The objective is for a capable inspector to complete a building compliance assessment of selected buildings against NCC standards

Question:
Hi,

Just wanted to confirm the submission date for this opportunity. I note that the RFQ conditions document states the 21st of April, but Vendorpanel says the 28th of April.

Any assistance would be greatly appreciated.

Answered on 17/Apr/2026 04:44 PM:


The closing date for this tender has been extended to 2:00pm on 28 April 2026.